RPSC 1st Grade English "Report Writing" Précis writing, Letter writing Questions and MCQs. Ashok Sir

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RPSC 1st Grade "Report Writing" Précis writing, Letter writing, Report writing, Questions and MCQs.
A report is a systematic, well-organized document that defines and analyzes a subject or problem. It presents a comprehensive account of what has been said, seen, or done, providing sufficient detail with facts, figures, and data analysis to ensure validity.
Purpose of a Report
Purposes or Objectives of a Report:
To provide a clear record of completed work or a series of events.
To document experiments or lab work.
To research and list technical details.
To save information for future use, like reports on yearly functions or policies.
To organize and present information about a topic or event, such as in news or accident reports.
To explain the importance of the events or facts.
To review and assess the information or research results.
To talk about the results of decisions or actions taken.
Types of Reports
School report
Blood report / Medical Report
Progress report
First Information Report (F.I.R.)
Newspaper report
Reports from different committees and commissions
Sports reports on TV and radio
Language and Style
Use formal language and avoid slang or casual expressions.
Prefer passive voice to maintain an objective tone.
Keep sentences short and clear for easy understanding.
Develop each paragraph with enough detail, typically 5-6 sentences.
Write in an impersonal tone, but you may use a personal tone in the conclusion or recommendations if needed.
Pay attention to verb tenses to keep them consistent throughout the report.
Structure of an Official Report
1. Title Page (always included): Displays the report’s title, author’s name, and date.
2. Acknowledgements (usually for long reports): A section to thank individuals or organizations who helped in the report.
3. Contents Page (always included in reports with 4+ pages): Lists all the sections and page numbers for easy navigation.
4. Terms of Reference (sometimes included):
Defines the purpose and objectives of the report.
Specifies the report's focus.
Identifies responsibilities if it’s a group task.
Outlines the timeline and reason for writing.
Identifies the audience and their expectations.
5. Procedure (sometimes included): Describes the steps taken during the report’s preparation.
6. Materials and Methods (included if relevant): Lists materials used and explains methods followed, especially in scientific or technical reports.
7. Summary (usually in longer reports; also called Executive Summary, Abstract, or Synopsis):
Briefly outlines the report’s main points.
Includes aims, objectives, key methods, findings, main conclusions, and recommendations.
8. Introduction (always included): Introduces the topic, background, and objectives of the report.
9. Main Body (always included): The core of the report, containing detailed analysis, findings, and discussion.
10. Results (often included in scientific or engineering reports): Presents the outcomes or findings of the study.
11. Conclusion (always included): Summarizes the main points without introducing new information, and interprets the implications of the findings.
12. Recommendations (sometimes included): Suggests actions based on the report’s conclusions.
13. Appendices
14. References (always included):
15. Bibliography (sometimes included):
16. Glossary (occasionally included):
Obligatory Elements of a Report:
1. Title Page
2. Contents Page
3. Introduction
4. Main Body
5. Conclusion
6. References
Characteristics of a Good Report:
Precision:
Unity and Coherence:
Well-Structured:
Factual Detail:
Objectivity:
Passive Voice:
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