You are such a great teacher, Wade! I'm sure you've already thought about it, but you should do a SkillShare course! You'd do a wonderful job at it and I'd certainly take the course!
Just wanted to say... Thank you for the detailed CraftyBase tutorials. Although my business has pivot from candles to different products, the concept is the same as a crafter. I have been following you for at less 2+ years and your information with attention to detail is invaluable. There are a few concepts that can be apply to any business like(Craft Show Setup video) you did. But again, thank you for all the time and dedication you have put into your platform in your corner of the RUclips world. (It doesn't go unnoticed)!
This is a very good how to use video. You cover the details clearly and in not too fast speed which allows viewer to grasp “how too” use the programme. Thanks
Just found your intro to crafty base tutorial and the expense & material video. Are there any more? I didn't see anymore in the playlist. These are excellent! Exactly what I needed to get started. Please don't leave us hangn!
Thank you for this tutorial, it was so much more helpful than the ones that Craftybase have done. This has helped me so much. Like many of the comments below, I am on my trial version and I was absolutely ready to give up. I will be watching more of your videos to try to make sense of CraftyBase. Thank you
So of course you explained what I was thinking about in my comment on your last video. I can have different venders for a product but your answer on FOs and EOs make more sense now. Thanks for this😁
I love this tutorial! I am a small business owner that has NOT been keeping up on my material inventory so I would like to know the best way to start with adding materials to start the program this year since we are so close to the first of the year. Can you help a girl out? Thank you!
Hey Lisa. your best bet would be to make some adjusting entries or backdate as much as you can prior to the year. Up to you. But try to get some baseline from Jan 1st. THEN go back and add everything since Jan 1st this year.
Hey Wade. Thanks for the great video. Your video definitely helped explain some things. Can you elaborate a little more on how you entered items when you're in the testing phase. I've bought some things but have use many for testing and don't know quite how to log that. For example, I have many jars that I technically have because they're test candles but would I only be logging them as an expense? Same as fragrance oils. I've bought some oils that I feel are too light and choosing not to use for resale but still purchased them so should I just log them as an expense?
@@BlackTieBarn thank you. I love how you explain this system. I would love to see more of these. I plan on changing from inventora. So I think I’ll be starting from scratch. Do you suggest me adding the materials from my expense as you show BUT change the amount I have in stock so it adjusts the inventory total?
@@christinasanabria1734 I might not be fully understanding your question. But, I like to add materials from my expenses... yes. That way the correct inventory cost is associated with them. Then, add all your manufactures which turns those materials into products. Then I would make adjustments to the stock of those materials periodically (quarterly, or annually at the very least). You can create cateogries for your adjustments. For example, "testing, personal use, waste/lost". This helps balance what Craftybase shows as your inventory levels vs what you actually physically have. Craftybase does this automatically through manufactures, recipes, and orders. But... of course it isn't exact and there will be differences as the year goes on you want to account for. If you are just starting in CB and do not want to (or can't) really backdate all your past expenses, manufactures, orders, etc then you may want to read up on their website blog or email them fro best practice. There are options for ways to start but the bet option depends on your situation.
@@BlackTieBarn thank you no that does help for sure and you answered questions I would have had later about testing candles and waste. Thank you and I will also try to reference them as I go. I think it will be easier to almost start like I’m starting the new year with them. So put in what I have in stock now with the most current expenses to purchase them. And then go from there. I’m excited to get this started. Looking to sit down with this Wednesday or Thursday of next week between Christmas and new years while I’m off.
Awesome amt of info.. very helpful! I'm having hard time figuring out how to add supplies i already have and have partially used. Will create issues if I only add newly purchased but also use supplies I already had. Im assuming nothing I can do here?
Have the supplies you already have or have used some of.... already been deducted from taxes in past tax years? That will make a difference how you might handle this situation. :)
Was the purchase prior to your starting backdated in CB? If so..... if just add the item in with no expense. Add its estimated cost in and then do adjustment for what you've already used. And you can categorize that adjustment as something like "startup expenses" or research and development, etc. Let me look into this question a bit more. It's a good one. :) You may also send it to CB support in the meantime
Great tutorial. Question, I have it my etsy site set up so the customer chooses the scent. What should I put in my recipe for FO? I could do a general FO but prices vary a lot. I don't want to change the recipe to reflect the FO chosen everytime a customer places an order. Is there an easier way?
Great info !! Where is the best place to add your labels for your product …? I have heard mixed reviews on where they should go …materials vs expenses .
That is a great question. Its best to ask your CPA or bookkeeper, because it may depend. Most importantly is being consistent though. Here has always been my philosophy on this, though. I often use different labels for the same jar/scent. For example, I change them for holidays, or custom labels, etc. that makes it tricky to add as part of your material costs (COGS) because it frequently changes. The typicaly definition of whether it should be considered part of your product material (COGS) is if it is an integral part of your product. Which... is the gray area here. Yes, a label is a part of your product for sure. But... is it integral if I can change it anytime? Tough to answer. The option is "advertising expense". I konw many who use this as well. So it comes down to... do you want it included in your product cost and do you want to track the inventory for them. Both of those are major benefits but require more work and management as well.
@@BlackTieBarn Thank you for taking the time for your response it helps a lot for those of us trying to get it right :)! Your very helpful. I will ask my accountant his thoughts but in the mean time I won’t add it to my product materials as it can be counted in a different way . 👍
After watching a few videos I am on the verge of signing up! Can you tell me how you would expense items that go into the product but are hard to measure? Let's take glue you use to bind a product - I would think these items should be in the supplies expense code and deducted in the year purchased instead of waiting until a finished product, that glue was used, sells. Also, how do we enter sheets of materials that you can't determine how many finished items I can use it on until completely used?
Hey Lisa. Those materials are called incidental materials and supplies. They are negligible in the lone run and hard to measure. There is actually a category for that. ;) yes, they are just deducted at time of purchase rather than calculated into your cogs (assuming you want to do that). Re: your other question. Materials like that arr just added as materials by whatever unit you want. Then as you create a product/manufacturer you just put in how much you used. So when you make the purchase of sheets for example..... do it by Sq ft or yard or whatever at time of purchase. Then when you make stuff it gets deducted. Hope that makes sense.
Hi Wade, great and very informative video. I am struggling with components. Example, same recipe but different packaging, ie., vessels, lids and candle boxes. I have a classic range and premium range of same candles. I’m making Christmas candles and am making a big batch which I will divide into half classic and half premium. So it will be same batch number for both but how can I tell the system to allocate half Christmas candles to classic and the other half to premium ranges. I’ve been making 2 seperate batches for same candle but it would be so helpful if I can do 1 batch for both. Is that possible? Thank you very much. 😀
Hi Wade - Love your channel! I have been a subscriber for some time as a hobbyist. I am considering turning my hobby into a small business now that I am retired. I differ slightly because I make pillars mostly, not containers. These tutorials are terrific and I will be using CraftyBase. So, what about dyes? Since they are used in such small quantities as drops, how would you enter and track them? I think you can convert fluid ounces to #drops. Thanks - Pete
Do you have any entry recommendations for purchases made from Amazon? For example I just ordered wax through Amazon through Virginia Candle Supply. Would you suggest listing Virginia Candle Supply as the vendor and just put a note in about the purchase through Amazon? I realize we can put it in however we want however, I would like to get your opinion on it…. Love your videos.
Yes... I works out the actual vendor so you know the source. Again sells so many Bergdorf so that wouldn't really tell you much. And if you are looking for product consistency it so will be better to know where it actually came from.
Thank you… one more for you to ponder. I sent this in an email but I don’t know if it went through or not: Since we are doing candles and soap products (with potential for other items later down the road), would it be better to keep them separate within a software program (such as Crafty) for specific inventories etc. or would you basically lump them all together since it’s just one business? And, since I am doing primarily candles and she is primarily doing soap (although we work together on both), would we set up two separate users for the purpose of our individual crafts? Also, we would backdate everything because we are just getting started and don’t have any type of a spreadsheet etc. set up just yet. We have already purchased many items for both crafts which leads me to my second question; does crafty act as a stand-alone if you don’t already have something or is it better to have something else like QuickBooks etc. in conjunction with Crafty?
Yah this is a tough one. Couple options 1) ask supplier how many drops in a bottle. If they can provide that, then treat it like any other material 2) if can't really calculate it... add it as a non inventoriable material. This way you can use it in your recipes but it's not counted towards your cogs and you just expense it Luke an office expense for example.
Whats the best way to add the same item purchased from different vendors? For example I purchase IGI 6046 from 2 different vendors. Do I input that material with different names and sku's for each vendor when I add expenses? Or should I just name it IGI 6046 and not add a sku. I still want to track for COG.
In the case of wax, it's the same material because it all comes from the same manufacturer. Different suppliers/vendors just resell it. So igi 6046 is the same anywhere. I would keep as the same material. Your expenses will show where they came from. And you can list your preferred vendor if you prefer one over the other... like shipping. For other materials like oils, etc.... I would create separate materials for each.
I'm not entirely sure. Their help site says it can work with multiple countries. I'm not sure what that means though. Your best bet is to contact their support and ask them directly for your specific location. Sorry about that, I don't have a better answer at this time unfortunately.
Hi can you please do a video on making 6006 ??!! I live in a country where eeeeveryone uses soy and only 1 online store has 6006 and it’s super expensive. Would it be possible to even make 6006 yourself ?
I have received 2 free 4oz FO bottles as compensation for an error of the company. I did use these in my selling products. how would craftbase keep track/calculate that using these FO would be profit as i didn't have to buy them, but did make money from selling something made with them.
Totally up to you. You could: 1) use them for testers or personal use or promo products and not track with rest of inventory 2) go ahead and add them to your inventory stock as an adjustment. It would have zero cost which would lower your overall total costs of that material.. but that's okay as it reflects reality. I'd probably go with one of those two
So I just started using craftybase. I have added all my base materials after that I added my product with the recipes from the materials. But when I ass that I have let's say 12 of that product it doesn't reduce the amount of my base materials. Do you know what I'm doing wrong?
Wonderful video! Thank you! I was wondering, is there a way to track expenses that are associated with manufacturing an item, but which are not materials? For example, I'm an artist, so I order prints, and then they go through various finishing by me. All of that is included in materials. However, some of the prints also go to the framer for matting. When I pay the framer, I pay for his service. The materials he uses are included in the price he charges. If I only account for my materials, then my cost is much less than what I'm actually paying to bring that print to market. However, I can't seem to figure out how/where to add the extra service so that the cost of the print is correct. Thanks!
You are such a great teacher, Wade! I'm sure you've already thought about it, but you should do a SkillShare course! You'd do a wonderful job at it and I'd certainly take the course!
Just wanted to say... Thank you for the detailed CraftyBase tutorials. Although my business has pivot from candles to different products, the concept is the same as a crafter. I have been following you for at less 2+ years and your information with attention to detail is invaluable. There are a few concepts that can be apply to any business like(Craft Show Setup video) you did. But again, thank you for all the time and dedication you have put into your platform in your corner of the RUclips world. (It doesn't go unnoticed)!
Thank you so much
@@BlackTieBarn no thank you… truly😉
This is a very good how to use video. You cover the details clearly and in not too fast speed which allows viewer to grasp “how too” use the programme. Thanks
Thanks so much!
Just found your intro to crafty base tutorial and the expense & material video. Are there any more? I didn't see anymore in the playlist. These are excellent! Exactly what I needed to get started. Please don't leave us hangn!
There are a couple but not like I had planned initially. I'll try to get more going though
You are such a tremendous help, Wade. Thank you for your time and knowledge!
Np! Thanks Jules!
Thank you for the video! I struggle most in testing phase with supplies.
Thanks for the feedback Tamiko!
You're a Rockstar, Wade! Thanks so much for this tutorial.
No problem. I know it's not part of "normal" content for the channel. But a lot of use us craftybase so want to help where I can. :)
Thank you so much for sharing 🥰🥰🥰🥰
No problem!
Thank you, you are so easy to understand, I appreciate that! New to this and very helpful
Thanks so much. Glad to help!
Thank you for this tutorial, it was so much more helpful than the ones that Craftybase have done. This has helped me so much. Like many of the comments below, I am on my trial version and I was absolutely ready to give up. I will be watching more of your videos to try to make sense of CraftyBase. Thank you
So of course you explained what I was thinking about in my comment on your last video. I can have different venders for a product but your answer on FOs and EOs make more sense now. Thanks for this😁
No problem! 😁
Super helpful! Thank you!
Np!
following your tutorial videos. Very informative. Thank you
Np Maria!
I love this tutorial! I am a small business owner that has NOT been keeping up on my material inventory so I would like to know the best way to start with adding materials to start the program this year since we are so close to the first of the year. Can you help a girl out? Thank you!
Hey Lisa. your best bet would be to make some adjusting entries or backdate as much as you can prior to the year. Up to you. But try to get some baseline from Jan 1st. THEN go back and add everything since Jan 1st this year.
You are Awesome Wade! This is Janet
Thanks Janet!
Super helpful video! I am still on my trial with Craftybase and it's been quite overwhelming, but this helped a lot! Thank you!
No problem Ashley. Thanks for the feedback!
Thank you so much for these craftybase videos! I am so glad I started using this software 🙌🏻🖤
👍
Hey Wade. Thanks for the great video. Your video definitely helped explain some things. Can you elaborate a little more on how you entered items when you're in the testing phase. I've bought some things but have use many for testing and don't know quite how to log that. For example, I have many jars that I technically have because they're test candles but would I only be logging them as an expense? Same as fragrance oils. I've bought some oils that I feel are too light and choosing not to use for resale but still purchased them so should I just log them as an expense?
This is my question also. Hopefully we get a response.
Hi! I love these videos:) they've been very helpful! Are you doing more of them?
Oh yes. Many MANY more. Just trying to play catch up on lots of things at the moment. :)
Wade do you have other videos for Crafty base that show how to add your recipes and products also?
I haven't done as many as I wanted to... but yes. There is a recipe video as well. :)
@@BlackTieBarn thank you. I love how you explain this system. I would love to see more of these. I plan on changing from inventora. So I think I’ll be starting from scratch. Do you suggest me adding the materials from my expense as you show BUT change the amount I have in stock so it adjusts the inventory total?
@@christinasanabria1734 I might not be fully understanding your question. But, I like to add materials from my expenses... yes. That way the correct inventory cost is associated with them. Then, add all your manufactures which turns those materials into products. Then I would make adjustments to the stock of those materials periodically (quarterly, or annually at the very least). You can create cateogries for your adjustments. For example, "testing, personal use, waste/lost". This helps balance what Craftybase shows as your inventory levels vs what you actually physically have. Craftybase does this automatically through manufactures, recipes, and orders. But... of course it isn't exact and there will be differences as the year goes on you want to account for.
If you are just starting in CB and do not want to (or can't) really backdate all your past expenses, manufactures, orders, etc then you may want to read up on their website blog or email them fro best practice. There are options for ways to start but the bet option depends on your situation.
@@BlackTieBarn thank you no that does help for sure and you answered questions I would have had later about testing candles and waste. Thank you and I will also try to reference them as I go. I think it will be easier to almost start like I’m starting the new year with them. So put in what I have in stock now with the most current expenses to purchase them. And then go from there. I’m excited to get this started. Looking to sit down with this Wednesday or Thursday of next week between Christmas and new years while I’m off.
Very helpful I would like to see how to track sheet metal for jewelry.
👍
Awesome amt of info.. very helpful! I'm having hard time figuring out how to add supplies i already have and have partially used. Will create issues if I only add newly purchased but also use supplies I already had. Im assuming nothing I can do here?
Have the supplies you already have or have used some of.... already been deducted from taxes in past tax years? That will make a difference how you might handle this situation. :)
@@BlackTieBarn used yes. Deducted no because I havent been selling yet. Just hot my tax numbers etc
Was the purchase prior to your starting backdated in CB? If so..... if just add the item in with no expense. Add its estimated cost in and then do adjustment for what you've already used. And you can categorize that adjustment as something like "startup expenses" or research and development, etc. Let me look into this question a bit more. It's a good one. :) You may also send it to CB support in the meantime
thank you
@eahweekly1 thank you for asking this, I had a similar question! @blacktiebarncandleco. thank you for the information, it was really helpful.
Great tutorial. Question, I have it my etsy site set up so the customer chooses the scent. What should I put in my recipe for FO? I could do a general FO but prices vary a lot. I don't want to change the recipe to reflect the FO chosen everytime a customer places an order. Is there an easier way?
Great info !! Where is the best place to add your labels for your product …? I have heard mixed reviews on where they should go …materials vs expenses .
That is a great question. Its best to ask your CPA or bookkeeper, because it may depend. Most importantly is being consistent though. Here has always been my philosophy on this, though. I often use different labels for the same jar/scent. For example, I change them for holidays, or custom labels, etc. that makes it tricky to add as part of your material costs (COGS) because it frequently changes.
The typicaly definition of whether it should be considered part of your product material (COGS) is if it is an integral part of your product. Which... is the gray area here. Yes, a label is a part of your product for sure. But... is it integral if I can change it anytime? Tough to answer. The option is "advertising expense". I konw many who use this as well.
So it comes down to... do you want it included in your product cost and do you want to track the inventory for them. Both of those are major benefits but require more work and management as well.
@@BlackTieBarn Thank you for taking the time for your response it helps a lot for those of us trying to get it right :)! Your very helpful. I will ask my accountant his thoughts but in the mean time I won’t add it to my product materials as it can be counted in a different way . 👍
After watching a few videos I am on the verge of signing up! Can you tell me how you would expense items that go into the product but are hard to measure? Let's take glue you use to bind a product - I would think these items should be in the supplies expense code and deducted in the year purchased instead of waiting until a finished product, that glue was used, sells. Also, how do we enter sheets of materials that you can't determine how many finished items I can use it on until completely used?
Hey Lisa. Those materials are called incidental materials and supplies. They are negligible in the lone run and hard to measure. There is actually a category for that. ;) yes, they are just deducted at time of purchase rather than calculated into your cogs (assuming you want to do that).
Re: your other question. Materials like that arr just added as materials by whatever unit you want. Then as you create a product/manufacturer you just put in how much you used. So when you make the purchase of sheets for example..... do it by Sq ft or yard or whatever at time of purchase. Then when you make stuff it gets deducted. Hope that makes sense.
Hi Wade, great and very informative video. I am struggling with components. Example, same recipe but different packaging, ie., vessels, lids and candle boxes. I have a classic range and premium range of same candles. I’m making Christmas candles and am making a big batch which I will divide into half classic and half premium. So it will be same batch number for both but how can I tell the system to allocate half Christmas candles to classic and the other half to premium ranges. I’ve been making 2 seperate batches for same candle but it would be so helpful if I can do 1 batch for both. Is that possible? Thank you very much. 😀
Hi Wade - Love your channel! I have been a subscriber for some time as a hobbyist. I am considering turning my hobby into a small business now that I am retired. I differ slightly because I make pillars mostly, not containers. These tutorials are terrific and I will be using CraftyBase. So, what about dyes? Since they are used in such small quantities as drops, how would you enter and track them? I think you can convert fluid ounces to #drops. Thanks - Pete
Do you have any entry recommendations for purchases made from Amazon? For example I just ordered wax through Amazon through Virginia Candle Supply. Would you suggest listing Virginia Candle Supply as the vendor and just put a note in about the purchase through Amazon? I realize we can put it in however we want however, I would like to get your opinion on it…. Love your videos.
Yes... I works out the actual vendor so you know the source. Again sells so many Bergdorf so that wouldn't really tell you much. And if you are looking for product consistency it so will be better to know where it actually came from.
Thank you… one more for you to ponder. I sent this in an email but I don’t know if it went through or not:
Since we are doing candles and soap products (with potential for other items later down the road), would it be better to keep them separate within a software program (such as Crafty) for specific inventories etc. or would you basically lump them all together since it’s just one business? And, since I am doing primarily candles and she is primarily doing soap (although we work together on both), would we set up two separate users for the purpose of our individual crafts?
Also, we would backdate everything because we are just getting started and don’t have any type of a spreadsheet etc. set up just yet. We have already purchased many items for both crafts which leads me to my second question; does crafty act as a stand-alone if you don’t already have something or is it better to have something else like QuickBooks etc. in conjunction with Crafty?
@@hoss2752a Hey Jim, sorry for delay. I just responded to your email. :)
What about adding liquid dyes. We buy them by the oz but use them by the drop. How do you add cost per drop?
Yah this is a tough one.
Couple options
1) ask supplier how many drops in a bottle. If they can provide that, then treat it like any other material
2) if can't really calculate it... add it as a non inventoriable material. This way you can use it in your recipes but it's not counted towards your cogs and you just expense it Luke an office expense for example.
Whats the best way to add the same item purchased from different vendors? For example I purchase IGI 6046 from 2 different vendors. Do I input that material with different names and sku's for each vendor when I add expenses? Or should I just name it IGI 6046 and not add a sku. I still want to track for COG.
In the case of wax, it's the same material because it all comes from the same manufacturer. Different suppliers/vendors just resell it. So igi 6046 is the same anywhere. I would keep as the same material. Your expenses will show where they came from. And you can list your preferred vendor if you prefer one over the other... like shipping.
For other materials like oils, etc.... I would create separate materials for each.
Hi Wade. Don’t suppose you know if this service is available in the U.K? Have had a look online, and it isn’t very clear. Can’t see a definite answer
I'm not entirely sure. Their help site says it can work with multiple countries. I'm not sure what that means though. Your best bet is to contact their support and ask them directly for your specific location. Sorry about that, I don't have a better answer at this time unfortunately.
@@BlackTieBarn not at all a problem Wade. Thank you so much for your reply!
Hi can you please do a video on making 6006 ??!! I live in a country where eeeeveryone uses soy and only 1 online store has 6006 and it’s super expensive. Would it be possible to even make 6006 yourself ?
Yep, check the videos on my channel. There are a couple pn using 6006 specifically. :)
I struggle to track silver. I purchase different types of silver, I pay by the ounce and purchase by the foot.
👍 yah.... thats why I like systems to help track it all. Lol
I have received 2 free 4oz FO bottles as compensation for an error of the company. I did use these in my selling products. how would craftbase keep track/calculate that using these FO would be profit as i didn't have to buy them, but did make money from selling something made with them.
Totally up to you. You could:
1) use them for testers or personal use or promo products and not track with rest of inventory
2) go ahead and add them to your inventory stock as an adjustment. It would have zero cost which would lower your overall total costs of that material.. but that's okay as it reflects reality.
I'd probably go with one of those two
So I just started using craftybase. I have added all my base materials after that I added my product with the recipes from the materials. But when I ass that I have let's say 12 of that product it doesn't reduce the amount of my base materials. Do you know what I'm doing wrong?
Are my testing materials considered an expense?
Yep :)
@@BlackTieBarnok, thank You!!
Wonderful video! Thank you! I was wondering, is there a way to track expenses that are associated with manufacturing an item, but which are not materials? For example, I'm an artist, so I order prints, and then they go through various finishing by me. All of that is included in materials. However, some of the prints also go to the framer for matting. When I pay the framer, I pay for his service. The materials he uses are included in the price he charges. If I only account for my materials, then my cost is much less than what I'm actually paying to bring that print to market. However, I can't seem to figure out how/where to add the extra service so that the cost of the print is correct. Thanks!