SharePoint Folders vs Doc Libraries vs Doc Sets - The RIGHT way to store documents
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- Опубликовано: 30 июн 2024
- Folders seem so tempting but are they really the best move? Spoiler Alert - Doc Sets are almost always best with Flat Doc Libraries as a good backup.
00:00 Introduction to SharePoint Document Storage
00:29 Using Folders for Doc Management
00:57 Limitations of Folders
02:33 Switching to a Flat Document Library
03:02 Grouping and limitations
03:37 Introducing Document Sets
04:12 Setting Up Document Sets
04:42 Customizing Document Sets
05:15 Advanced Features of Document Sets
06:43 Benefits of Document Sets
07:12 Conclusion and Recommendations
Sylvie Letourneau van Lieshout
/ sylvie-letourneau
Therman Trotman
/ therman-trotman-15790b33
SharePoint Maven
/ @sharepointmaven
Andrew Hess
/ @andrewhess123
Daniel Anderson
/ @danielandersonau 
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bro, 2 mins into your video and I already love the channel. Edit style is funny, current with the times, and isn't boring lol keep it up! Currently working on migrating our local file share into the cloud and searching for good solutions and so far the videos been very helpful!
Thank you! I'm trying to make it pop and this is motivating.
You're the first person that demonstrated why I would want to go to all the trouble to do document sets. All the other videos had super lame use cases.
Glad to hear! It was real detective work tracking the reasons down.
A lot of interesting info here! Many thanks 😊
Thanks for watching!
Love this one 🤩
It was my first video where the thumbnail that RUclips generates was actually perfect.
Ah hah! I was already down with doc sets, but I didn't know you could set a default view for them. That's a big deal, yet when you read about these online you usually see that the modern sites don't support the old welcome page, which can lead a person (like myself) to think that welcome page options don't work.
Thank you!
Glad to see you here too!
My concern is whether Microsoft is planning to do away with document sets by making them difficult to find in the site features pane which feels very much like legacy SharePoint vs. modern SharePoint. Any insight on that, or am I overthinking things?
Valid concern - Microsoft has had this feature "less available in the UI" forever, so I wouldn't assume that means it's on the path to deprecation.
In fact, Microsoft wanted to deprecate SharePoint entirely a few years ago but people are too reliant on it.
Core features of the system I rarely see getting deprecated compared to "extensions". E.g. there was a popular SharePoint migration tool that Microsoft acquired then deprecated :(
In short, I wouldn't worry. Use it if it fits.
You uploaded a document into Document Set Settings>Default Content. Can you expand on what is in this document?
The Word template that auto appears in every doc set?
I’m so confused.
Where exactly? Cause right now I'm so confused :)