How to Organize Important Documents at Home (Part 6 of 10 Paper Clutter Series)

Поделиться
HTML-код
  • Опубликовано: 25 ноя 2024

Комментарии • 144

  • @197228sept
    @197228sept 4 года назад +59

    I organized my former boyfriend and my papers more than 4 years ago when we still lived together. He (thankfully) kept the system which I learnt from you. I got a call 10ish months ago from him thanking me. His brand new apartment in London burned down. He managed to grab his laptop bag, Better Binder with docs and wallet and evacuated. His bedroom where documents were stored was burned down pretty bad. So, thank you, Alexandra for giving me the idea!!!

  • @octaviews
    @octaviews 4 года назад +53

    Big props to the person filming, to be able to pull tight focus on the labels as you go along. 😎

  • @brroookkeee
    @brroookkeee 4 года назад +82

    Will you ever do another house tour since you’ve moved?

  • @organized4
    @organized4 4 года назад +73

    I would add college diplomas to the list. Our kids diplomas are scattered in frames around the house, which is probably the case in most people's homes. Great gift idea though, thank you.

    • @cricktedesco1916
      @cricktedesco1916 4 года назад +3

      organized4 ah that's such a good point! It also made me think of any professional certifications, too. Good idea!!! Thank you!!!

    • @Lisatwade
      @Lisatwade 4 года назад +4

      You could take digital pictures or scan them

    • @cricktedesco1916
      @cricktedesco1916 4 года назад

      Lisa Wade I have used a scanner for IDs. Don't know why I didn't think if certificates 😆 that's another great idea. Thank you! 😁👍🏻

    • @MHTormentosa
      @MHTormentosa 4 года назад +8

      You can make copies to frame and save the originals in the "Documents binder".

    • @lovetodecorate7568
      @lovetodecorate7568 4 года назад +2

      organized4 that’s a good idea. I didn’t think of degrees/diplomas. I did think of any insurance policies anyone would need in a bind, like smne passed and u gotta find it to pay for the funeral etc. also investment info for the same reasons

  • @rebeccaglass8905
    @rebeccaglass8905 4 года назад

    I am SO GLAD you are BACK! You have been missed. There is no one like you, you are the best,

  • @milletteregacho7158
    @milletteregacho7158 4 года назад +11

    I already have a binder similar to this. I would definitely add diploma, will etc.
    Im always looking forward to your organizing videos. I admire everything you do😘

  • @mayakonig7147
    @mayakonig7147 4 года назад +2

    You are the best, Alejandra, I have learned so, so much from you!

  • @melissacronecarvell
    @melissacronecarvell 4 года назад +3

    This may be the most important video of the series 👑 Thank you Alejandra 💛💛

  • @oliviaginsbourg6541
    @oliviaginsbourg6541 4 года назад +3

    Hello. So with my failing eyesight. I am really feeling the benefit of. Of having an easy. Organisation in the home I no longer have any stress about stuff It was quite. Slow to kick some counterproductive habits thanks to people like you you you change your mindset about. Clutter

  • @LWRC
    @LWRC Год назад +1

    All excellent ideas! I would add keep this bag in a fireproof safe that is UL rated, i.e. 1200°F for 1 hour! That way, when disaster strikes and no one is there to retrieve the bag, it still will be safe and protected!!!

  • @rachellinebaugh6163
    @rachellinebaugh6163 4 года назад +2

    I believe in making copies of EVERYTHING. AND, I believe in stapling and binder clipping everything together!!

  • @cricktedesco1916
    @cricktedesco1916 4 года назад +6

    I've been meaning to set up a similar system for my home. I've seen it called the I.C.E. Binder (In Case of Emergency). This is a great way to set it up! I love the bag, too. Thank you so much for sharing! Your channel has helped me and my family in so many ways. I love that you're posting again!

  • @leticiagrosso3242
    @leticiagrosso3242 4 года назад

    You are one of the first Personal Organizers I started to follow some years ago. I absolutly admire your work and the way you talk in your videos; so simple and straight to the point. Everything you share is really useful. You have a total fan in Argentina. Greetings!

  • @eightball91341
    @eightball91341 4 года назад +1

    I never knew they had just bags, this is amazing!! I have a Home Management Binder with all these papers already in it. This bag would make the perfect home for my binder. Thank you!!

  • @dcsalerno
    @dcsalerno 4 года назад +10

    I literally just walked in the door from buying Better Binders at Staples, went to RUclips and this video was there 😀

  • @halinali6700
    @halinali6700 4 года назад +22

    Dividers
    1. Birth/Death
    2. SSN
    3. Passport/ID
    4. Marriage
    5. Car Title
    6. House Deed
    7. Trust
    8. Wills
    9. Financial - loans, safety deposit box contents
    10. Appraisals - ownership
    11. Government - audit, police record
    12. Business - patent, copyrights, contracts
    13. Legal - custody, power of attorney, settlement

  • @seasonalliving2881
    @seasonalliving2881 8 месяцев назад

    I did this for my daughter when she went off to college. Super helpful!

  • @angelaec81
    @angelaec81 4 года назад +1

    This is so important and I agree; everyone should have this! Thank you!!

  • @jilliantee1718
    @jilliantee1718 4 года назад +5

    Very helpful! Can't wait to get organizing. Thanks for the inspiration :)

  • @evasilvalayton758
    @evasilvalayton758 3 года назад +4

    I need to do this immediately. I’m seventy years old, and I’m concerned about my children being able to find important documents when I pass on. Thanks Alejandra🤗

  • @baitsandbikes6405
    @baitsandbikes6405 4 года назад +2

    Great idea! I have many files, and there is know way I could grab all of them in an emergency. Thank you for simplifying this for us!😃

  • @iamahmanik
    @iamahmanik 4 года назад +4

    How cute of your each and every thinking of our day-to-day living things, probably ideas are from your brain. Your explained and shown things are shadowy ideas also in our brain but you did it very clearly. I really fell in love with your channel. Really, informative and highly recommended. Thank you so much and best wishes ❤

  • @cherylgarza7417
    @cherylgarza7417 4 года назад

    I’ve been meaning to do this for a while. Thx for the encouragement Alejandra. “Shot Records” would be another great category, especially with a big family. 👍🏽

  • @ry1981ry
    @ry1981ry 4 года назад +2

    You are soooooo excellent at organizing! I have used so many of your tips and I’m definitely going to tackle this one soon! Thank you 😊

  • @debrtx
    @debrtx 4 года назад +1

    Wow! Really great information. I didn't know there are water & fire resistant bags. I sorted and reorganized files this past summer, but didn't even think about this. Thank you so much.

  • @soffyabad
    @soffyabad 4 года назад

    Great idea Alejandra, to have all important documents, we can keep there passports, or education certificates, all on hand and organize👏👏👏👏😊

  • @laithoni
    @laithoni 4 года назад +1

    Welcome back !! I missed your videos!!

  • @teresa4565
    @teresa4565 4 года назад

    I'm very happy that you are back... I hope you are well.

  • @happyheartslee
    @happyheartslee 4 года назад

    I got all these RUSH from your vids... hahaha like my heart palpitates looking at all these organizations! haha LOVE!

  • @nilis9955
    @nilis9955 4 года назад +2

    Wow. Thank you Alejandra this is very usefull (and beautiful as well)

  • @MichelleScarberry
    @MichelleScarberry 4 года назад

    Such a helpful video. I haven't isolated these documents yet but I see why it's so important to do. Thank you.

  • @milicamarshastefanovich3312
    @milicamarshastefanovich3312 4 года назад +1

    Excellent video! Perfect timing.. thank you!

  • @richsr.7589
    @richsr.7589 Год назад

    You are the best! Very great ideas as always

  • @yashny
    @yashny 4 года назад

    This video is great! Everyone must have this

  • @est9949
    @est9949 Год назад

    Your videos are so well thought out. Very helpful. Bravo!

    • @est9949
      @est9949 Год назад

      I can think of my categories such as education: diploma, certificates and transcripts; award certificates; employment contracts

  • @iloveulta2
    @iloveulta2 4 года назад +1

    I've really missed your videos......the only thing I would add to that, or maybe I missed in your video, but medical records/prescriptions you take....but that would be great for evacuations in my area it would be for floods and or hurricanes. Thanks for your great ideas.

  • @tsin6506
    @tsin6506 4 года назад

    Thanks for posting new ones :) I miss seeing your new videos! Thank you SO SO MUCH for sharing the categories. It helped me a lot to organize my important documents :) God Bless you and your family!

  • @LyndaAlsford
    @LyndaAlsford 4 года назад +1

    Great idea. Think I'll do this. Thank you for sharing it.

  • @mgsol3316
    @mgsol3316 4 года назад

    Excellent information! Saved for future reference.

  • @mariposafrr887
    @mariposafrr887 4 года назад

    Alejandra, this is sooooo great! Thank you

  • @lynnbrown9156
    @lynnbrown9156 2 года назад

    Thank you for this idea💐

  • @ashisonahee3227
    @ashisonahee3227 4 года назад +72

    When I think of important, I think of the colour orange: *wears orange*

  • @Betcaligarcia
    @Betcaligarcia 4 года назад +1

    Yes this is a great gift

  • @sonalsharma5293
    @sonalsharma5293 4 года назад

    Excellent idea ! Thanks! I will add a list of important phone numbers n passport size photos of family too . N definitely some cash .

  • @punkyspray
    @punkyspray 4 года назад +1

    Love this video! You have the best ideas ❤️💪

  • @rebeccaofpollywogflatts8976
    @rebeccaofpollywogflatts8976 4 года назад

    Thank you . I needed this

  • @dinagiarrusso7508
    @dinagiarrusso7508 4 года назад

    Awesome idea ! I love this !

  • @MissDeb-jq6nz
    @MissDeb-jq6nz 4 года назад

    LOVED THIS VID!!

  • @MrPopo877
    @MrPopo877 4 года назад

    I love your videos!!!

  • @lynntezanos947
    @lynntezanos947 4 года назад

    Great info! Thanks for sharing

  • @candicedirckze8142
    @candicedirckze8142 4 года назад +1

    I did this Alejandra and I am super excited about it. Unfortunately I could not get the bag

  • @2eresbella978
    @2eresbella978 4 года назад

    I really like this idea

  • @julieibbotson6193
    @julieibbotson6193 4 года назад

    Great to see you back Alejandra, I have missed your videos. Would you mind sharing your 'checklists/routines/to do list' binder some time, which you briefly showed in a previous office organisation video, but didn't go into detail about? Thanks

  • @danielharmon15
    @danielharmon15 4 года назад +16

    Would you add medical/taxes or just have them in a regular filing cabinet?

    • @kris_r
      @kris_r 4 года назад +6

      she mentioned these are only for documents that are permanent, so since taxes should only be kept for 7 years, I'm assuming that's why they aren't included.

    • @thesweetlifeeveryday8143
      @thesweetlifeeveryday8143 4 года назад

      I don’t know about other tax prep. Companies, but HR block allows you to access your taxes online and print copies.

  • @pm-r6136
    @pm-r6136 4 года назад +4

    Hi. I love this idea!! Grab and go!! What labels did you use? I have papers in different places!! Not good!! I ordered the bag already!!

  • @crystalb2222
    @crystalb2222 4 года назад +1

    You should put a list of possitions with pictures either in a cloud format or in this sort of thing. If there was a fire, you would be glad you did.

  • @kleocatra9675
    @kleocatra9675 4 года назад +3

    A printout of phone numbers,email and physical addresses in case you can not access your phone in a power outage or a natural disaster

  • @wendybentley4401
    @wendybentley4401 4 года назад +3

    Would you also keep copies of these documents in your normal filing binders/drawer as well as the originals in this portable organiser? Thank you for your great organising tips!

  • @Betcaligarcia
    @Betcaligarcia 4 года назад +3

    Interesting I am building vital organizer now, I bought mine at big lots for 3.00.

  • @SimpLeeBeth
    @SimpLeeBeth 4 года назад

    So valuable! Thank you!!! xo

  • @artsyweirdo
    @artsyweirdo 4 года назад +4

    You need to have a tab for passwords. My dad works in banking and is constantly hearing stories at conferences about estate planning and family being incapable of accessing accounts owned by a deceased party.

  • @Einas3312
    @Einas3312 3 года назад

    Thank you .

  • @haychan3046
    @haychan3046 4 года назад

    YOUR BACK

  • @evie7845
    @evie7845 4 года назад

    Great video!!!
    I would add veterinary papers for pets.

  • @jenreu
    @jenreu 4 года назад

    U r awesome!

  • @Seiferboi
    @Seiferboi 4 года назад

    I actually use an accordian file for my paperwork as well!

  • @DarkMoonDroid
    @DarkMoonDroid 4 года назад

    So timely.
    Just today I went thru some of my bills and important correspondences with my Therapist, because my brain just shuts off when I try and do this by myself.
    :-(

  • @Betcaligarcia
    @Betcaligarcia 4 года назад +1

    I also add important pictures copies of relatives etc

  • @kaypotter9097
    @kaypotter9097 4 года назад +1

    Remember guys, no document is worth dying in a fire... (But this is still an excellent video, especially for situations where you would need to flee quickly but not like your life immediately depended on it, like floods or incoming severe weather.)

  • @579curly
    @579curly 4 года назад

    My husband and I have 2 fire safes from when we were single. We use the safes but it is heavy and needs to be reorganized.

  • @FGNiniSun
    @FGNiniSun 4 года назад

    Helloo ! Thank you for your videos, please I need a video about how to organize your time when your a student (and stick to your planner)

  • @omarispozo4231
    @omarispozo4231 4 года назад

    Wow thank you you helped alot that the grab bag is very important. Could please let me know where stores can I buy. Thanks very much!!😀

  • @butters6295
    @butters6295 3 года назад

    I would suggest adding school transcripts. Order two official copies of all your school transcripts (high school, college, post-grad) and keep them sealed. You never know when you quickly need an official copy.

  • @countrysister700
    @countrysister700 Год назад

    While insurers don't require original policies, in an emergency you or family needs a list of your insurance coverages, company names, policy numbers, named insureds, phone/email/address for insurance company (direct contact for claims department is super, and contact info for your insurance agent(s) if applicable. Other info to list includes bank names/account numbers, credit card companies/account numbers, lienholders (like your house and car) and loan numbers.... you get the idea. You could do this from memory ultimately but the convenience of having it all summarized on a page or two could save so much time and hassle for you or family (my husband died one morning unexpectedly. Thank goodness I had all I needed to operate legally without him.

  • @denisepetrikowski432
    @denisepetrikowski432 4 года назад

    Thank you for this. Would you be able to share the link for this bag again please? I don`t seem to be able to find it here or find the item online.

  • @shiedarosli642
    @shiedarosli642 4 года назад

    tq for sharing this info..

  • @donnadesanctis9620
    @donnadesanctis9620 6 месяцев назад

    can all the above paper work be stored in Cloud. If so do I need to keep hard copies

  • @preethis2415
    @preethis2415 4 года назад

    Do you keep this inside a safe? Does the bag fit inside?

  • @lvlc5
    @lvlc5 4 года назад +1

    I should something like that for general documents... al my family related docs are in a smaller acordeon sturdy poly envelope. There we categorize by person and pet. For us they have our imp ids, passport, cards, prescriptions... for our kids their pasport, ids, ssn, vaccination records, birth certificate, baptism certificate and so. We keep it now in a drawer but it ised to be in a small fire/water proof safe we had that broke due to a fall.

  • @coolwater55
    @coolwater55 4 года назад +3

    She has great organization. However digging in files is not fun.
    I use Binder with clear protectors sheets . Table of contents in front.
    We have one each. Birth certificate copies, I.D copies passport etc Insurance Power of attorney, Bank acts., Power of Attorney Wills and some items regarding our adult children. The instructions for my funeral as well.

    • @HomeOrganizing
      @HomeOrganizing  4 года назад +1

      Thanks for sharing your ideas here!

    • @evie7845
      @evie7845 4 года назад

      coolwater55 great ideas!!!

  • @darleneappleman3911
    @darleneappleman3911 4 года назад

    Diffrent folders for diffrent things

  • @annahalko-angemi
    @annahalko-angemi 4 года назад +1

    Not sure if insurance companies still require it, but I might include pictures (or a flash drive of pictures) of the house, furniture, insured items, etc. for value purposes

    • @HomeOrganizing
      @HomeOrganizing  4 года назад +1

      Yes, these are critical documents in case of a disaster. Putting together a physical home inventory binder w/ photos (keeping it in the safe) and keeping a digital back-up is what I'd recommend. Separate video :)

    • @annahalko-angemi
      @annahalko-angemi 4 года назад

      @@HomeOrganizing Thanks Alejandra!

  • @connieqbaxter63
    @connieqbaxter63 4 года назад

    Do you have the label list available?

  • @stephanieingram6165
    @stephanieingram6165 4 года назад

    What settings did u use for your label maker for the tabs? And what sized label tape? I’m ordering the file folder right now, such a good idea!

    • @HomeOrganizing
      @HomeOrganizing  4 года назад

      The label tape is 12mm and if I'm remembering correctly, the font size is 18pt!

  • @josmith2002
    @josmith2002 Год назад

    ❤❤❤❤❤❤❤❤❤❤❤❤❤❤❤😊😊😊😊😊😊😊

  • @anotherviewer1954
    @anotherviewer1954 4 года назад

    Where can I order staples products that delivers outside your country?

  • @kathleensturgeon3673
    @kathleensturgeon3673 4 года назад

    When it comes to Deeds and important mortgage paperwork, what do you keep? We have owned 5 homes and I struggle with keeping ALL the paperwork that comes with each one....just in case. What really needs to be kept?

    • @HomeOrganizing
      @HomeOrganizing  4 года назад

      Kathleen - It's hard to answer because it depends on the different types of documents. I have a full list of 132 documents and best practices for how long to keep them (broken down by category) in my Paper Clutter Kickstart class here: www.alejandra.tv/pck

  • @lovetodecorate7568
    @lovetodecorate7568 4 года назад +6

    I would add insurance policies, esp life in case someone passes you or ur spouse doesn’t have to dig around for it. Investments too like 401k’s so they have that info as well😀

  • @Misty82787
    @Misty82787 4 года назад +3

    Do you recommend scanning an keeping a copy of these documents on an external hard drive as well? Would like to know if this is recommended.

    • @joanstultz173
      @joanstultz173 4 года назад

      That is a great idea! Also, if you don't have access to a scanner you could just take a pic of it on your cell phone.

    • @197228sept
      @197228sept 4 года назад

      Misty Thiele In some countries digital copies are not recognized. I would recommend you check depending on where you live. Some documents you can get legalized/official copies for. In the UK, we got two official copies of our marriage certificate. :)

  • @ayrenbethancourt9379
    @ayrenbethancourt9379 4 года назад +7

    Alejandra, I miss old videos of your channel. why have you deleted them? 😭

    • @c_wanderluster
      @c_wanderluster 4 года назад +1

      She didn't deleted her old videos

    • @ayrenbethancourt9379
      @ayrenbethancourt9379 4 года назад

      @@c_wanderluster yo hecho en falta varios, de cuando era "the most organised home" en lugar de "alejandra tv" ☺️

    • @kris_r
      @kris_r 4 года назад

      @@ayrenbethancourt9379 is this the video you're looking for? Most Organized Home in America (Part 1) by Professional Organizer & Expert Alejandra Costello ruclips.net/video/EoC83JhkCAw/видео.html

    • @HomeOrganizing
      @HomeOrganizing  4 года назад +1

      I haven't deleted any videos!

    • @ayrenbethancourt9379
      @ayrenbethancourt9379 4 года назад

      @@HomeOrganizing i can't find them😩

  • @darloonie9465
    @darloonie9465 4 года назад

    What about the books you get when you buy your home? I think it's called the abstract. Would that be considered vital information?

    • @lovetodecorate7568
      @lovetodecorate7568 4 года назад

      Darloonie what books? U mean closing documents ? Yes, I would add those along with refi’s if applicable and ur homeowners policy, if u have it in paper. I also think it’s wise to have life insurance policies/retirement and anything pertaining to death all together as well. U just never know and who wants to dig around for them to find a number to call to get the policy in motion to pay funeral costs? Not me!

    • @darloonie9465
      @darloonie9465 4 года назад

      @@lovetodecorate7568 It's called Abstract of Title. It's all the legal documents related to the property. I was given them at closing. If I sell my property I am expected to give them to the new owner. They won't fit in that accordian file or bag she showed.

  • @lgrundy6139
    @lgrundy6139 4 года назад +1

    Child support / custody

  • @Illytbh
    @Illytbh 4 года назад

    Hi

  • @darleneappleman3911
    @darleneappleman3911 4 года назад

    I have a folder

  • @traceyray6498
    @traceyray6498 3 года назад

    Feeling so
    Inadequate.. 😒

  • @chathurikakalugalla3969
    @chathurikakalugalla3969 4 года назад

    where did u get the bag from please

    • @HomeOrganizing
      @HomeOrganizing  4 года назад +1

      These are the products:
      Legal-sized accordion organizer: amzn.to/2XV0nPZ
      Letter-sized accordion organizer: www.alejandra.tv/recommends/rainbow-accordion-organizer/
      Fire/water resistant bag: amzn.to/2pPkjHk

  • @kadafapawezmcui9631
    @kadafapawezmcui9631 8 месяцев назад

    AKRATW4GWH🗄

  • @c_wanderluster
    @c_wanderluster 6 дней назад

    How often you have to evacuate your house?seriously?

  • @c_wanderluster
    @c_wanderluster 6 дней назад

    If I am overwhelmed, this isn't a good gift I would like to receive. I prefer giftcards for bookstore. everyone has different taste and you shoudn't impose your way of thinking

  • @johnny5941
    @johnny5941 4 месяца назад

    Why are you wearing orange and also think important things are orange? Is orange as in hi vis vests and fluorescent colors ,where you are more concern about physical hazards and not so much as a piece of information is relevant? Is it like important things are orange and not all orange things are important?