Leila, great job. I can't count the number of times I've reach out to your videos for help. Great job. Keep them coming and I am proud of you. Matt (Mehdi).
You are awesome...thank you for explaining all in one quick video...I did all in one hour and my outlook 365 is now running fast...earlier was so slow and I was wondering why...Thank you so much. Keep it up
Nice job, Leila. You have a great way of explaining things, especially in your delivery and the use of graphics. I was finally able to archive some old emails and stop Outlook from telling me that my mailbox is full. I feel like Outlook has turned into my mom telling me to clean up my room! 🙂
Hi Friend If you are frustrated by spam and junk mail etc. I have a FREE solution Only write me, yes I’m very upset about Spam and junk mail, etc. just Mail me: roonkart@gmail.com
what if you have one drive and you have documents synced and backed up on onedrive? will your outlook archive file be capable of being read on another computer that also has that same onedrive synced?
Great Video! We tried the archive feature on her Windows machine and tried to archive everything before 2017, but received an error on two of her folders. "Error while archiving folder "NCAA" in store" then it shows her 365 email address
Dear Leila, nowadays storage spaces are not so expensive as they were before. However, Microsoft spoils its good application (Outlook) by depriving users of the option to choose freely the location for data file (OST). Its always uses system disk, which is not good for storing information. All work arounds that I see on youtube that are designed to change the data file location by some tricks do not work. I mean, any trick on my PC is stuck at some step whereas it does not in the youtube "lesson". Do you have any advice concerning this problem?
Hi Leila Thanks for the info. Although I had quite a bit of information on this topic, your video had a lot more than what I knew. Just one query: Can you help me with saving the settings so that I am able to import those settings if I happen to reinstall my office. I am sure this will also help me to save the different rules that I set for automatic mail transfer to different folders. Keep up the good work
Thanks for the tut. I did a manual archiving 'older than 1 May 2022'. What outlook did is duplicating the emails from my account to the archive folder. I was looking to move not copy, so the size reduce in the server. any further tips. Thank you
Great video (as always). Sadly, I didn't find the answer to the question I seek. I want to be able to select ONE email and then "delete all" emails from that one user WITHOUT making a permanent rule. I can't find this. Nor can I find the "sweep" option. Is this possible? Thanks!
Thank you so much, I appreciate it. My question is that I regularly work on 2 devices: 1) My Laptop and 2) My PC. Can I copy the .pst file or Personal Folder from one device to be used with another device?
Brilliant! Thank you. I need to archive as cases close. Some last a year, some a week. So I can't use the date routine. The personal folder is perfect. Thank you.
Hi Leila, Thank you for such great videos. I have moved my emails in outlook to a new data folder that's on my personal pc. The problem is that on my phone using gmail to access my email account still all emails are there!! How can I do please to do the same as on my pc so i can reduce the used space of my emails? Thank you
Very nice tutorial. I've been a heavy outlook user forever and never spent the time to learn the fundamentals until now. Yes, I'm kicking myself, but I'm also glad that I found your tutorials to walk me through it!
Outlook is just making me vomiting: in 2021 no possibilities to colour the folders, old archaic way of structure... its not smart ! it’s middle age and designed by people who doesn’t really work with it...
In the tiny little dialog box, the first column shows only the top-level folder names, and I couldn't widen it to show full paths. (Apparently Microsoft hasn't noticed that our desktop screens are no longer 640x800 pixels.) HOW TO SCROLL SIDEWAYS: Widen the leftmost column. This will will push the other columns out of view, but will cause the horizontal scroll bar to appear, and you can then widen it further to see the full folder paths and other columns.
I tried your method, those emails are deleted from my mail box and a backup।is created in my computer, but the space in my mail has not reduced. Kindly guide
Hi Luila, I hope you are fine and happy and thank you for sharing this valuable knowledge. I want to ask you about something in Auto-Archiving when it should start archiving after setting up and click apply? does it work immediately?
If I understand well, when the mailbox storage is full, I must auto-archive the inbox onto the local archive? How long does it take? SO then onto Online Archive at the last resort!?
Leila -- another great video. Much appreciated -- Merci! Can you help me address my overflowing Hotmail (Microsoft Cloud Free Outlook Online) mailbox? It oddly says I am out of space; but the cleanup tool says I have only used 13.5 GB of 15 total space but i am out of space because my mailbox is over 5GB. Is it possible to move just a few folders i have to my PC? Can I use Windows 10 Mail to this?
Liked the video, Leila. I am getting the following error when trying to archive (not autoarchive): "Error while archiving folder "Amazon" in store" then it shows my 365 email address
Thank you for the video. This is great information. However, all of these options create local PST files on 1 pc. How can an archive be setup between a laptop and a desktop, that use the exact same email accounts through Outlook ?
Hei, I watched all your videos before bed everynight! And the next day I applied all you have taught. Can you please made a video about how to create MoM in excel in easy way everytime we write the notes/updates from meeting? Thank you so much!
I use one google mail across multiple computers. I wanna use outlook 365 desktop. But i dont wanna create separate pst file for every system. rather i need to create one pst file on my local server which will be shared across those computers. How can I do this??
Does the 'Personal Folder' creation option allow you to view the emails in a readable format offline once you have moved them? You weren't clear on this issue. This is what I want to do, download all emails to my computer in their original folders and read them offline!
After archiving to a local .pst file, I noticed that all of the emails in the .pst file are also sitting in the "recover items recently deleted from this folder" in the cloud (outlook exchange server). it's like it copied the emails to the .pst archive locally and then deleted them. Has anybody else seen this? I can easily just purge all the recoverble items or wait 30 days and the system witl do it for me. So the archiving works great, but I just thought it was peculiar that all the items are sitting there. They don't even take up space becasue it looks like items in this state don't reduce your storage quota. Just to clarify, the deleted folder is empty. It is the recoverable items that is full of the same items that were archived.
I appreciated and likeed your concise presentation unfrotunately, but faced problems seeing only my folders after tapping file. I could not find all other prompts to move on solving my free space and clean up storage. ????.
I have followed the very clear and easy to understand instructions for Auto Archiving and the files have all appeared in the Archive folder duplicating the hierarchy that I already had which is great BUT, the when I try to open the file to see the emails themselves, the folders are empty and all the original emails are still in their original locations! What am I doing wrong? Help please.
thanks for you nice video. how can I back up all my email to my organisation data server? because it is one of our organisation polices. and I don`t know how to do it 🙁 I really appreciate your tutorials and advises.
my daily email is quite a lot, so i set up auto-archive for my mail box, but if my archive file has more than 50G, how to set up another one and let it auto archive again?
Not sure if anyone gives a damn but if you guys are bored like me during the covid times you can stream pretty much all the new series on Instaflixxer. I've been watching with my gf for the last days xD
thank you for this, being support not only you have headache on network and hardware issues, deployments but also outlook app support.... users always don't know how to solve these things themselves T_T
[EDITED] I prefer Personal Folders, rather than Manual Archiving, because I want all the emails on a topic in one place, not split up by dates. See my other comment for how to preserve the subfolder structure. QUESTIN: After creating a Personal Folder, can I set up AutoArchiving for each Personal Folder or subfolder, to have newer emails archived there? Or create a rule to do the same? Or does AutoArchive just move things to an Archive .pst file?
Very interesting, but the problem (just to speak) is that I use MAC. Microsoft Outlook for mac does not support *pst files, so I have to do the things manually, which might not be big deal, just takes time. So, what is PST? is like the equivalent of *cvs in excel? I guess PST is just for windows environment, right? Also, Outlook for Windows has lot lots more features than the mac version. I‘ve been using MS Outlook just because it gives some things like all an administration tool for SIGNATURES where I can save images as logos and also design my signatures through HTML tables on an easier way than Apple Mail. Other reason is the facility to “Save as Template” of Outlook. In Mail, there is not so explicit option but we can do something the works as templates, not big deal. Any draft we can send under “Send again” or “Redirect”. Also, Outlook allows me to get more options to encrypt a message than Apple Mail. I believe. So, until now, I don‘t know with which one I am going to remain longer. But great video, makes me see all that windows version has that is very different for the mac.
Please HELP! When searching my inbox, I am able to start typing the first name and my Global Address Book pulls in the options for the last name. So if I search for Gary, it'll suggest Gary Thompson or Gary Jordan and I can select which Gary I want. This is needed because we have so many Gary's and I can't remember all of the last names until I see it. When searching my archive folders, I can search Gary, but there are no suggestions for last name - I must know it or it'll pull ALL Gary emails which is not useful. I think it has something to do with the Global Address Book not being tied to my archive folders -- How do I remedy this?
Thank You Leila. Your videos are clearly explained and informative. Deserved a follow! What are your views wrt multiple email address? I’m a sitting director on multiple companies. Meaning an email address for each business, each on my outlook platform
Good evening, I have a question. Is it possible to perform multiple calculations in one userform? As an explanation I have written the calculation explanation in the comment. But I want you to know that I am not logged in to Facebook and I don't plan to do so. In textbox 1 I want to calculate Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Bank Criteria range4 column C Criteria4 = "Start value In textbox2 should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Bank Criteria range4 column C Criteria4 = "+". In text box 3 the following should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Bank Criteria range4 column C Criteria4 = "-" In text box 4 value from textbox1+value from textbox2- value from textbox3 In textbox 5 should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "wallet Criteria range4 column C Criteria4 = "Start value In textbox6 should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "wallet Criteria range4 column C Criteria4 = "+". In text box 7 the following should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "wallet Criteria range4 column C Criteria4 = "-" In textbox 8 value from textbox5+value from textbox6- value from textbox7 In textbox 9 should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Checkout Criteria range4 column C Criteria4 = "Start value In textbox10 should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Checkout Criteria range4 column C Criteria4 = "+". In text box 11 the following should be calculated Sum ifs Sum range column M Criteria range1 Column A Criteria1 is not empty criteria range2 column A Criteria2 is in the past or today's date Criteria range3 Column B Criteria3 = "Checkout Criteria range4 column C Criteria4 = "-" In textbox 12 value from textbox9+value from textbox10- value from textbox11 It would be really great if you could help me as I need to make my work easier as I have physical problems. Financially at the moment is also not much possible the Kind regards Andrew Scoins
Can’t we save the pst file in One-drive location so that pst file saves all time online and avoid loss of file and always be available though laptop crashes
My work outlook deletes old emails every 6 months. Archiving/autosaving may help keep some important emails in certain categories . But since all our desktops are virtual/on the cloud, Microsoft better support virtual archiving.
UNDOCUMENTED TIMESAVING TIP: After you create a Personal Folder, you can drag an existing Inbox folder down to it. This will also move all its subfolders, too. So you won't have to laboriously create the subfolders and move their contents manually (which in some cases, such as Newsletters filed in countless subfolders, would be a forbidding project). But make a copy of your .pst file first. I've only quickly tested. And before dragging, minimize any other top-level folders; otherwise, dragging it past them could take a really long time. Outlook might ask you to confirm you want to make this move; I simply answered Yes.
Hello Leila, Great tips and techniques and love the fluency in your videos, easy to understand for no-brainers like me related to Outlook software. I have a problem with the data sizes. Normally I try to achieve my mails depends on yearly as in each year folder. For example, I have folders as 2015/ 2016 ... / 2021 separate named folders. So I can access it easily when I try to search something in my mailbox and also try to keep the data sizes as low as possible by not making a central backup (as I assumed that was the case until now as it seems to be linked to a single big data file) However, I formatted my pc and try to retrieve my folders one by one but I cannot see any subfiles inside of these folders that I create to backup. so it seems that it did a central backup which obviously seems as19 GB outlook folder is waiting to launch to be able to set free my subfiles which it did.. So my question is how can I get rid of this enormous file size without deleting my created folders as named yearly? The individual yearly named files are useless unless I use the largest file named Outlook which is 19 GB. It would be great if I divide 19 GB piece by piece as it is dangerous if it gets corrupted and loses all my document. It happened unintentionally which is really annoying. Hope you can share a technique for that..
19 GB is a lot but you could try to compact the PST file: support.microsoft.com/en-us/office/reduce-the-size-of-your-mailbox-and-outlook-data-files-pst-and-ost-e4c6a4f1-d39c-47dc-a4fa-abe96dc8c7ef
@@LeilaGharani thanks for the answer. I tried to compact the pst file however it just compacted to around 15GB. My main problem is; okay I can leave/forget dividing this 19 GB pst file, but from now on which steps should I use to avoid these enormous sizes and for a couple of years later, I can come back and choose whichever year is to be imported to my outlook which is around 600-700 MBs files sizes per each normally. For now, I can only use the year-based individual pst files (created manually by me) only if I also import the largest 19 GB pst file which seems it is linked to the other year-based pst files. Otherwise, it doesn't show up the emails inside of an empty folder year name (created by me).
@@bdokertur666 I would think you need to archive or export your yearly emails to separate .pst back up files. Sounds to me like you just made su folders for each year under your Inbox. So actually the sun yearly folders are just still part of your inbox. You need to export these emails out of your inbox to separate .pst files on your hard drive.
When I set a reminder it says "will not appear because the item is in a folder that doesn't support reminders" Can you please help? Thanks Rick PS: you can add more space to save outlook. I called Godaddy and paid extra for 50 gig.
Thanks for the video. Can the backup be saved on a cloud storage and marked as "keep offline version"? Or is that also risking corruption like the network storage solutions you mentioned?
Hi leila, I have a corporate laptop with usb blocked policy. I cannot connect external hard drive to backup my archive and i am running out of c drive space due to large local pst file. Any cloud or online platform to upload these data as onedrive also do not support pst files extension.
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what took me 2hrs trying to learn on my own you did in 11 minutes. Thank you!
Happy to help, Sophie!
it's 2 in the morning and my mailbox notification just pops up. thanks Leila,you are the real MVP.
you speak very clear and very comprehensive.
Leila, great job. I can't count the number of times I've reach out to your videos for help. Great job. Keep them coming and I am proud of you. Matt (Mehdi).
You are awesome...thank you for explaining all in one quick video...I did all in one hour and my outlook 365 is now running fast...earlier was so slow and I was wondering why...Thank you so much. Keep it up
I like and subscribed. Thank you so much
That's great to hear. Glad to have you aboard!
Wow you made such a complicated thing so digestible. Much appreciated.
Nice job, Leila. You have a great way of explaining things, especially in your delivery and the use of graphics. I was finally able to archive some old emails and stop Outlook from telling me that my mailbox is full. I feel like Outlook has turned into my mom telling me to clean up my room! 🙂
It's a perfect explanation. I wish you had explained Backup in more detail.
Exactly what I needed. Another big "Thank you".
You're very welcome, Claire!
Seen these options for years, but never knew how to use. Great information. Will be implementing these tips. Thanks!
As always I am early because I love your videos. Love the quality.
Yay! Thank you!
Very informative video, thanks Leila
Love you so much, you are always rocking.
Spot on! 🙂
Thanks Leila. Good tips! Thumbs up!!
Excellent video, nice job. 🤓👍🥰
Thanks a lot this video was really helpful.
Awesome Leila, thankyou so much dear - I'm a big fan of Yours from India...so many things to tell you, May be in next video...:)
You're most welcome!
Brilliant
this was wonderful
Thank you
thank you. it was helpful
This archiving was always confusing until I watch this video. Clear and excellent presentation. Many thanks Leila !
That is fantastic, I was always confused with autoArchive.
Thank you for the easy explanation
Glad it was helpful!
Hi Friend
If you are frustrated by spam and junk mail etc. I have a FREE solution
Only write me, yes I’m very upset about Spam and junk mail, etc.
just Mail me: roonkart@gmail.com
what if you have one drive and you have documents synced and backed up on onedrive? will your outlook archive file be capable of being read on another computer that also has that same onedrive synced?
thank you for the clear tech support.! how can clear the online exchange archived mail box full?
Great Video! We tried the archive feature on her Windows machine and tried to archive everything before 2017, but received an error on two of her folders. "Error while archiving folder "NCAA" in store" then it shows her 365 email address
Dear Leila, nowadays storage spaces are not so expensive as they were before. However, Microsoft spoils its good application (Outlook) by depriving users of the option to choose freely the location for data file (OST). Its always uses system disk, which is not good for storing information. All work arounds that I see on youtube that are designed to change the data file location by some tricks do not work. I mean, any trick on my PC is stuck at some step whereas it does not in the youtube "lesson".
Do you have any advice concerning this problem?
Hi Leila
Thanks for the info. Although I had quite a bit of information on this topic, your video had a lot more than what I knew.
Just one query: Can you help me with saving the settings so that I am able to import those settings if I happen to reinstall my office. I am sure this will also help me to save the different rules that I set for automatic mail transfer to different folders.
Keep up the good work
Thanks for the tut.
I did a manual archiving 'older than 1 May 2022'.
What outlook did is duplicating the emails from my account to the archive folder. I was looking to move not copy, so the size reduce in the server.
any further tips.
Thank you
Great video (as always). Sadly, I didn't find the answer to the question I seek. I want to be able to select ONE email and then "delete all" emails from that one user WITHOUT making a permanent rule. I can't find this. Nor can I find the "sweep" option. Is this possible? Thanks!
Thank you so much, I appreciate it.
My question is that I regularly work on 2 devices: 1) My Laptop and 2) My PC. Can I copy the .pst file or Personal Folder from one device to be used with another device?
Brilliant! Thank you. I need to archive as cases close. Some last a year, some a week. So I can't use the date routine. The personal folder is perfect. Thank you.
Glad it was helpful!
Hi Leila,
Thank you for such great videos.
I have moved my emails in outlook to a new data folder that's on my personal pc. The problem is that on my phone using gmail to access my email account still all emails are there!! How can I do please to do the same as on my pc so i can reduce the used space of my emails?
Thank you
Hi, Great tutorial! I have manually archived and would like auto archive. who do I remove the manual archive ? Or do I?
Very nice tutorial. I've been a heavy outlook user forever and never spent the time to learn the fundamentals until now. Yes, I'm kicking myself, but I'm also glad that I found your tutorials to walk me through it!
Nice. But how can I archive now? Mean, I want to start the archive just now and not in xx days?
Outlook is just making me vomiting: in 2021 no possibilities to colour the folders, old archaic way of structure... its not smart ! it’s middle age and designed by people who doesn’t really work with it...
Thank you Leila, but what about Mac users?
Can you explain how to do it in Mac
I need help, how can you sync the outlook web calendar to desktop outlook 2016 calendar? Please cover on your future videos. Im a big fan. Thank you.
What if I don't use outlook on desktops only on iPhone and want to archive old emails
Or even delete older than certain date
Useful stuff. Still, I use Outlook on the Web and noticed you seldom talk about this version. 😔
Not many use Outlook on the web. But point taken, I'll see what I can come up with.
Hi Leila, how do i load old pst files when i change to a new computer?
Can I use outlook while archiving is processing?
Thanks btw how do I know if my mail is saved to my disk or cloud
In the tiny little dialog box, the first column shows only the top-level folder names, and I couldn't widen it to show full paths. (Apparently Microsoft hasn't noticed that our desktop screens are no longer 640x800 pixels.) HOW TO SCROLL SIDEWAYS: Widen the leftmost column. This will will push the other columns out of view, but will cause the horizontal scroll bar to appear, and you can then widen it further to see the full folder paths and other columns.
Did all and still at 99.1GB and almost full. Storage didn't move at all.
I tried your method, those emails are deleted from my mail box and a backup।is created in my computer, but the space in my mail has not reduced. Kindly guide
Got to empty the deleted items folder, otherwise they will count towards your storage quota.
I hope you can help me with outlook, I've already update several times outlook and I don't know what happen don't get poll
I cannot seem to follow your tutorial in my Hotmail account. It is not the same as Outlook.
Hi Luila, I hope you are fine and happy and thank you for sharing this valuable knowledge. I want to ask you about something in Auto-Archiving when it should start archiving after setting up and click apply? does it work immediately?
If I understand well, when the mailbox storage is full, I must auto-archive the inbox onto the local archive? How long does it take? SO then onto Online Archive at the last resort!?
How do i mark emails that i may need to access online so that auto archive doesn't archive it.
Leila -- another great video. Much appreciated -- Merci! Can you help me address my overflowing Hotmail (Microsoft Cloud Free Outlook Online) mailbox? It oddly says I am out of space; but the cleanup tool says I have only used 13.5 GB of 15 total space but i am out of space because my mailbox is over 5GB. Is it possible to move just a few folders i have to my PC? Can I use Windows 10 Mail to this?
Liked the video, Leila. I am getting the following error when trying to archive (not autoarchive): "Error while archiving folder "Amazon" in store" then it shows my 365 email address
Great video, thank you so much!
Will this work for IMAP email accounts too? will it archive the mail and remove the copy from my web server too?
I cannot find the “file” or any archive options whatsoever. They’re a simply not there. Help!
Thank you for the video. This is great information. However, all of these options create local PST files on 1 pc. How can an archive be setup between a laptop and a desktop, that use the exact same email accounts through Outlook ?
Hei, I watched all your videos before bed everynight! And the next day I applied all you have taught. Can you please made a video about how to create MoM in excel in easy way everytime we write the notes/updates from meeting? Thank you so much!
What email app are you using, is it the default or another one?
Is there anything you do not know? Great video as always! Thank you. ❤️
Glad you liked it, Janeth!
I use one google mail across multiple computers. I wanna use outlook 365 desktop. But i dont wanna create separate pst file for every system. rather i need to create one pst file on my local server which will be shared across those computers. How can I do this??
Does the 'Personal Folder' creation option allow you to view the emails in a readable format offline once you have moved them? You weren't clear on this issue.
This is what I want to do, download all emails to my computer in their original folders and read them offline!
After archiving to a local .pst file, I noticed that all of the emails in the .pst file are also sitting in the "recover items recently deleted from this folder" in the cloud (outlook exchange server). it's like it copied the emails to the .pst archive locally and then deleted them. Has anybody else seen this? I can easily just purge all the recoverble items or wait 30 days and the system witl do it for me. So the archiving works great, but I just thought it was peculiar that all the items are sitting there. They don't even take up space becasue it looks like items in this state don't reduce your storage quota. Just to clarify, the deleted folder is empty. It is the recoverable items that is full of the same items that were archived.
I appreciated and likeed your concise presentation unfrotunately, but faced problems seeing only my folders after tapping file. I could not find all other prompts to move on solving my free space and clean up storage. ????.
I have followed the very clear and easy to understand instructions for Auto Archiving and the files have all appeared in the Archive folder duplicating the hierarchy that I already had which is great BUT, the when I try to open the file to see the emails themselves, the folders are empty and all the original emails are still in their original locations! What am I doing wrong? Help please.
thanks for you nice video.
how can I back up all my email to my organisation data server? because it is one of our organisation polices. and I don`t know how to do it 🙁
I really appreciate your tutorials and advises.
How do I backup my online archive locally to a .pst file when I cancel my 365 subscription?
Is there any way so Outlook sits on sd card memory and not phone memory? Thanks
you lost me in the first 30 seconds. I can't find 'info'..
Thank you! How can I see my archived mails again. It's not clear to me how I can access old mails from my mailbox.
my daily email is quite a lot, so i set up auto-archive for my mail box, but if my archive file has more than 50G, how to set up another one and let it auto archive again?
What if a manual archive doesn't run on latest and greatest outlook 365 after I set it up??? I am sure i set it up correctly.
Great - I've been wrestling with this issue for months. What a lady!
Not sure if anyone gives a damn but if you guys are bored like me during the covid times you can stream pretty much all the new series on Instaflixxer. I've been watching with my gf for the last days xD
@Gerald Elisha definitely, I've been using InstaFlixxer for since december myself :D
thank you for this, being support not only you have headache on network and hardware issues, deployments but also outlook app support.... users always don't know how to solve these things themselves T_T
what if the general manager using my email ID without my permission as I'm far from office and i don't know ?
[EDITED] I prefer Personal Folders, rather than Manual Archiving, because I want all the emails on a topic in one place, not split up by dates. See my other comment for how to preserve the subfolder structure. QUESTIN: After creating a Personal Folder, can I set up AutoArchiving for each Personal Folder or subfolder, to have newer emails archived there? Or create a rule to do the same? Or does AutoArchive just move things to an Archive .pst file?
Very interesting, but the problem (just to speak) is that I use MAC. Microsoft Outlook for mac does not support *pst files, so I have to do the things manually, which might not be big deal, just takes time. So, what is PST? is like the equivalent of *cvs in excel? I guess PST is just for windows environment, right? Also, Outlook for Windows has lot lots more features than the mac version.
I‘ve been using MS Outlook just because it gives some things like all an administration tool for SIGNATURES where I can save images as logos and also design my signatures through HTML tables on an easier way than Apple Mail.
Other reason is the facility to “Save as Template” of Outlook. In Mail, there is not so explicit option but we can do something the works as templates, not big deal. Any draft we can send under “Send again” or “Redirect”.
Also, Outlook allows me to get more options to encrypt a message than Apple Mail. I believe. So, until now, I don‘t know with which one I am going to remain longer. But great video, makes me see all that windows version has that is very different for the mac.
Hey there I am just join this field last some months please confirm me this is outlook 2019?
Please HELP! When searching my inbox, I am able to start typing the first name and my Global Address Book pulls in the options for the last name. So if I search for Gary, it'll suggest Gary Thompson or Gary Jordan and I can select which Gary I want. This is needed because we have so many Gary's and I can't remember all of the last names until I see it. When searching my archive folders, I can search Gary, but there are no suggestions for last name - I must know it or it'll pull ALL Gary emails which is not useful. I think it has something to do with the Global Address Book not being tied to my archive folders -- How do I remedy this?
Thank You Leila. Your videos are clearly explained and informative.
Deserved a follow!
What are your views wrt multiple email address? I’m a sitting director on multiple companies. Meaning an email address for each business, each on my outlook platform
I had gone for autarchiving but when I am importing the pst file , half of my old mails are missing
Good evening,
I have a question. Is it possible to perform multiple calculations in one userform? As an explanation I have written the calculation explanation in the comment.
But I want you to know that I am not logged in to Facebook and I don't plan to do so.
In textbox 1 I want to calculate
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Bank
Criteria range4 column C
Criteria4 = "Start value
In textbox2 should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Bank
Criteria range4 column C
Criteria4 = "+".
In text box 3 the following should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Bank
Criteria range4 column C
Criteria4 = "-"
In text box 4
value from textbox1+value from textbox2- value from textbox3
In textbox 5 should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "wallet
Criteria range4 column C
Criteria4 = "Start value
In textbox6 should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "wallet
Criteria range4 column C
Criteria4 = "+".
In text box 7 the following should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "wallet
Criteria range4 column C
Criteria4 = "-"
In textbox 8
value from textbox5+value from textbox6- value from textbox7
In textbox 9 should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Checkout
Criteria range4 column C
Criteria4 = "Start value
In textbox10 should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Checkout
Criteria range4 column C
Criteria4 = "+".
In text box 11 the following should be calculated
Sum ifs
Sum range column M
Criteria range1 Column A
Criteria1 is not empty
criteria range2 column A
Criteria2 is in the past or today's date
Criteria range3 Column B
Criteria3 = "Checkout
Criteria range4 column C
Criteria4 = "-"
In textbox 12
value from textbox9+value from textbox10- value from textbox11
It would be really great if you could help me as I need to make my work easier as I have physical problems.
Financially at the moment is also not much possible the
Kind regards Andrew Scoins
went to archive option where instructed it was there but unselectable as alight shade of grey
How does this work with Outlook 365?
Can’t we save the pst file in One-drive location so that pst file saves all time online and avoid loss of file and always be available though laptop crashes
Followed your steps autoArchive, still am receiving same error messages.
My work outlook deletes old emails every 6 months. Archiving/autosaving may help keep some important emails in certain categories . But since all our desktops are virtual/on the cloud, Microsoft better support virtual archiving.
I don't see a "file" button in office's online outlook. do you have a tutorial for online ? yours seems to be for a local copy of outlook
I have tried all of the Archiving options without success. Outlook just will not perform Archiving on my installation. Any ideas?
UNDOCUMENTED TIMESAVING TIP: After you create a Personal Folder, you can drag an existing Inbox folder down to it. This will also move all its subfolders, too. So you won't have to laboriously create the subfolders and move their contents manually (which in some cases, such as Newsletters filed in countless subfolders, would be a forbidding project). But make a copy of your .pst file first. I've only quickly tested. And before dragging, minimize any other top-level folders; otherwise, dragging it past them could take a really long time. Outlook might ask you to confirm you want to make this move; I simply answered Yes.
Can this work in Outlook 2013?
I will give this video a 100% very informative and helpful
Awesome, thank you!
Hello Leila,
Great tips and techniques and love the fluency in your videos, easy to understand for no-brainers like me related to Outlook software.
I have a problem with the data sizes.
Normally I try to achieve my mails depends on yearly as in each year folder.
For example, I have folders as 2015/ 2016 ... / 2021 separate named folders.
So I can access it easily when I try to search something in my mailbox and also try to keep the data sizes as low as possible by not making a central backup (as I assumed that was the case until now as it seems to be linked to a single big data file)
However, I formatted my pc and try to retrieve my folders one by one but I cannot see any subfiles inside of these folders that I create to backup. so it seems that it did a central backup which obviously seems as19 GB outlook folder is waiting to launch to be able to set free my subfiles which it did..
So my question is how can I get rid of this enormous file size without deleting my created folders as named yearly?
The individual yearly named files are useless unless I use the largest file named Outlook which is 19 GB.
It would be great if I divide 19 GB piece by piece as it is dangerous if it gets corrupted and loses all my document.
It happened unintentionally which is really annoying.
Hope you can share a technique for that..
19 GB is a lot but you could try to compact the PST file: support.microsoft.com/en-us/office/reduce-the-size-of-your-mailbox-and-outlook-data-files-pst-and-ost-e4c6a4f1-d39c-47dc-a4fa-abe96dc8c7ef
@@LeilaGharani thanks for the answer.
I tried to compact the pst file however it just compacted to around 15GB.
My main problem is; okay I can leave/forget dividing this 19 GB pst file, but from now on which steps should I use to avoid these enormous sizes and for a couple of years later, I can come back and choose whichever year is to be imported to my outlook which is around 600-700 MBs files sizes per each normally.
For now, I can only use the year-based individual pst files (created manually by me) only if I also import the largest 19 GB pst file which seems it is linked to the other year-based pst files.
Otherwise, it doesn't show up the emails inside of an empty folder year name (created by me).
@@bdokertur666 I would think you need to archive or export your yearly emails to separate .pst back up files. Sounds to me like you just made su folders for each year under your Inbox. So actually the sun yearly folders are just still part of your inbox. You need to export these emails out of your inbox to separate .pst files on your hard drive.
sorry about typos : su and sun should read as: SUB. AS IN “sub Folders”
When I set a reminder it says "will not appear because the item is in a folder that doesn't support reminders" Can you please help? Thanks Rick PS: you can add more space to save outlook. I called Godaddy and paid extra for 50 gig.
Hi,
Can you help same thing how to take archive in Mac system.
Thanks for the video. Can the backup be saved on a cloud storage and marked as "keep offline version"? Or is that also risking corruption like the network storage solutions you mentioned?
Hi leila,
I have a corporate laptop with usb blocked policy. I cannot connect external hard drive to backup my archive and i am running out of c drive space due to large local pst file. Any cloud or online platform to upload these data as onedrive also do not support pst files extension.