How to Organize Office Files (Part 1 of 9 Home Office Organization Series)
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- Опубликовано: 30 сен 2024
- Overwhelmed w/ Paper Clutter? Start here: www.alejandra....
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In this video I show you how to organize office files in the filing cabinet and binders in the home office! This is part 1 of a 9-part home office organization series.
Part 1 - This is Part 1!
Part 2 - How to Organize Your Desk: www.alejandra.t...
Part 3 - How to Organize Your Desk Drawers: www.alejandra.t...
Part 4 - How to Organize Your Mail: www.alejandra.t...
Part 5 - How to Organize Your Office Closet: www.alejandra.t...
Part 6 - How to Hide Wires & Cables: www.alejandra.t...
Part 7 - How to Store Gift Wrap: www.alejandra.t...
Part 8 - How to Organize Small Things: www.alejandra.t...
Part 9 - How to Organize Batteries: www.alejandra.t...
Thanks for watching and happy organizing :)
Alejandra
View all my Home Office Organizing & Paper Management videos here: www.alejandra.t...
#officeorganization #organization #organizing
Great job, Alejandra! I LOVE my Freedom Filer, too! You were the first person I heard about Better Binders from. I fell in love with them and haven't looked back. :) Nice to see your smiling face back on youtube! xo!
Lovely video content! Sorry for chiming in, I would appreciate your initial thoughts. Have you tried - Mahorrla Control Clutter Method (erm, check it on google should be there)? It is an awesome one of a kind product for decluttering your home minus the normal expense. Ive heard some interesting things about it and my work buddy at very last got amazing success with it.
Cheers for the Video! Excuse me for the intrusion, I would appreciate your initial thoughts. Have you ever tried - Mahorrla Control Clutter Method (google it)? It is a great exclusive product for decluttering your home minus the normal expense. Ive heard some extraordinary things about it and my old buddy Taylor got cool success with it.
I just discovered you a couple days ago as I searched for info to help me organize my boyfriend's place. I'm super organized, too. Even so, I'm learning a lot from you! Thank you for sharing and all the work that goes into it. I would love to speak with you one-on-one. Should you ever decide you'd like to reach out, please email me at LanaTheSinger@gmail dot com. Great videos!!!
@@LanaLoveOfficial Why do the two up above sound the same like a marketing gimmik lol
I wish you showed us what was included in each file folder category. Like what all did you put in the "Never throw away" section. Great video, looks so pretty!
you remind me of Monica from Friends in the best way possible! So orderly, I wish I was more like that :)
@AmyK Excellent Video clip! Apologies for butting in, I would love your opinion. Have you researched - Mahorrla Control Clutter Method (do a google search)? It is a good one off guide for decluttering your home without the normal expense. Ive heard some extraordinary things about it and my close friend Aubrey after a lifetime of fighting got cool success with it.
I would love to see a video explaining the process of making a system Iike this from the very first step. My papers are NOT organized and they are scattered around the house. I'd like to create this system in my home so a video explaining the steps would be quite helpful
Michelle Scarberry I am really admire you Ms. Alejandra. Am really appreciated whatever your organizing things, i want to be you. This Rowena from the Philippines.
YESSS!! I have favorite-d this video to keep as reference to my future house and how I want to organize it!! I would also love to see the categories of your files and binders.
AND where did you buy this drawer/hutch thing? I NEED one in my life!!
@@carolynnsuga8995 I’d love to know where the hutch came from as well! I love it!
How do you know what you need to keep?
It sounds stupid, but I honestly don't know. My parents never taught me about life after HS and I'm drowning in paper trying to figure out what I need.
dang, i wanted to reply to this but im 7 years too late LOL.
This was a great start for me to reorganize my files!! I wish you had went over which categories you chose. Also another problem I have with filing is not know what things I really should keep as what things I can toss/shred!
Right after I saw this video I immediately went and took out all the interior folders and put the papers in the handing folders by themselves. It never occurred to me that this was a way to file papers but I love it. Without the interior folders the files look a lot neater and there really isn't a need for the extra folder inside.. Now I need to get new handing folders and labels because mine are different colors without a purpose and just make the draw look messy.
My favorite tip: colour code your tabs, not the file folders... Woops! I needed that advice a few months ago when I started re-organizing my office. Well, tips saved for future reference. Thanks Alejandra.
You are welcome! :)
+Home Organizing by Alejandra.tv Hi, where did you get the colored tabs/tab inserts for the top of the file hanging file folders?
+Home Organizing by Alejandra.tv hi i love u
i love this channel all supplies school things 😇😇😇
thanks good tip.. by the way, besides organizing my shelves, I use this FolderChanger program on my computer to easily organize my documents and files using your coloring method. It can really boost up productivity. Search "Folderchanger" with google. It works great and it's fun to use.
What is in the top drawer.
Your husband is extremely lucky to have you, I would marry you too ! :)
If you don't mind sharing, I think it'd be helpful to know what each binder is labeled as. I can probably think of a few categories but I bet you have many more great ideas!
Great video. I like your filing cabinet, where did you buy it?
Thank you.
Yes! I need exactly that!!
i LOVE LOVE LOVE your videos, but as a 20something newlywed, we need a much smaller scale system. We rent our apartment and don't own our own businesses. Can you do a video for a college/newlywed?
Just wondering, where did you get the furniture in this video?
Alejandra, if your printer supports network printing (wifi or LAN), you could connect your printer to your home router & then print documents via network. You wouldn't need USB connection
I have an obsession with keeping my office supplies organized. I have no idea why, I just do! It keeps me busy & for some reason it's fun :)
Love this video! Where did you find the bins that you used for your filing cabinet?
The boxes on either side of the files? You can get them online at JoAnn's for $4.24 US right now (normally $8.49). They're made my ArtBin (spelled like that together). These are the Quick View Carrying Case('s).
--Ane
Great video. I'm re doing my files soon, so I love the inspiration. Where did you get the file drawer? I love that your files go from front to back in that drawer instead of sideways.
I think it's from Pottery Barn.
Beth R yes its from pottery barn 2 bookcase shelf on top of LATERAL FILE CABINET. joined two together very clever. Looks like one cabinet doesnt it? expensive though im from uk so cant get it dam.
I know this is an old video, but can you do a video on what papers to purge, what papers to keep when purging through your cabinet? Also do you know of a good check list of documents you should purge and when to purge them? I struggle with this terribly and I tend to keep all my papers because I don't know what to throw out and what to keep. Thanks!!
Try googling it. You'll probably be able to find tons of articles ion that.
@Dina- Check out her video on the "freedom filer" filing system- she uses it, and it does all of that! :)
Who else saw the hand at 3:38?
I DEFENTLY SAW IT PROBLEY HER HUSBAND.
Hi Alejandra, Where did you find your nice file cabinet & bookcase? Also, the containers you store your tabs & labels? Nice!
Hi, Alejandra , I really wanted to know what have in “Christmas” category. Thank you. I love your videos! ❤️❤️❤️❤️
I love the tip about not using interior file folders. I use interior file folders and it is a lot of maintnaence. So I think I so I think I might
Do you have videos for organization of running a small business?
Try Pinterest. You can find tons of articles on organization tips for small businesses.
New Subscriber, I was just wondering where do you get all the organizing stuff and office supplies? Also where did you get that filing cabinet. Do you know of any discounts? thank you!
Great job! Beautifully and tastefully done! Where did you buy the side bins you put in the filling cabinet please?
I loved the binder clip idea. I bet it helps with the hanging files not coming unglued from the weight of the documents too. Thank you for this great tip.
You need some hanging files with a square bottom for categories that have bulky papers (like the health docs)
Great suggestion. Do you have a link?
@@thegman08520 no, I buy them at my local OfficeWorks. Like these www.officeworks.com.au/shop/officeworks/p/crystalfile-foolscap-double-capacity-suspension-files-10-pack-acsfc10dc
Hooray! I'm SOOOOOOO freaking excited for a new video! Thank you!
Where did you get the filing cabinet?
Pottery Barn has one very similar (pretty certain it's the same one). It's a modular set under the series, Build Your Own - Bedford Home Office Modular Components. This looks like the 2-shelf bookcase ($449 USD) stacked on top of the lateral file cabinet ($499 USD). There are endless combinations within the series. While pricey, Pottery Barn is very well liked for quality items.
--Ane
Can you share where you got your bookcase/filing cabinet?
Love your channel! Thanks for all of the tips. Angel Richardson the life coach sent me here.
naturallyNOLA qqqq.
Where did you get your filing cabinet from? I luv your color code idea!
this woman need to be on the oprah network or somewhere.. move over martha stewart
I just got my Freedom Filer today!! I opted for the colored hanging files bec those were the ones you had - so I'll try them for now. Great to see you!
Mee too Simply cherie
helpful thanks. .yes, having coloring folder/tags really helps in organizing documents. . same goes for computer organization - my friends use FolderChanger to organize their documents. Google search "FolderChanger" to find it.
What would be in a CHRISTmas Binder ?
I like that Ur Books & Binders are Color arranged it Does look NICE & CHEERY like a Rainbow & Whats More Beautiful than a Rainbow ?
Holiday cards???
Yay! So happy to see a new video! What is in the top filing drawer? Is it the same as the bottom drawer?
How are documents organized within a hanging file folder? For example: medical history. Are they arranged by date or by doctor? Do you have something separating each document? Thanks!
Great video! What is in the top drawer though? Is that covered in part 2?
Could you get more into detail of how you organize your things? Like where you bought everything, How you printed your labels, how you placed them? Because I have mine similar to yours but it looks messier. :) please please thanks!
I love office organization videos! Thank you!
Where is your office furniture from? I like the size and style of your filing cabinet and bookshelves.
It's from pottery barn
Thank you soooo much for sharing this. I love your filing cabinet, where did you get it from because I always wanted something for all of my books, binders, and files!!!
Coincidentally did a big desk purge & re-organization early this AM. I've so often wished you'd outlined a budget/sum spent on all the stuff. How many years will it take to use all those label holders? Many of us are moving to scanners and i-cloud as fast, more efficient, less costly, easier retrieval. Would like to be reminded that 80% of retained paper is never needed again.
great point. I'm faced with 10+ years of paperwork to organize and it has come down to my wanting to scan it. I've been looking for the best scanner to do the job. Fujitsu make a couple of good ones. The Neat is not always compatible and has problems and is overpriced.
belgian Girl I heard the same thing about the Neat. Glad I didn't buy it
on TV they make it look so simple - not so if it doesn't work with your own computer. I called them asked questions, and all she told me was that if I didn't like it, to return. That alone tells me they're just telemarketers. Couldn't get any questions answered or it was vague or too general.
To everyone asking where that file cabinet/bookshelf came from - I am almost certain it came from Pottery Barn. It is a modular "build your own" with several different pieces to choose from. Out of my price range unfortunately - but maybe it will help some!
Shouldn't you keep all of your important files and tax papers in a fire proof safe?
Probably best to keep originals in a fire-proof safe and keep copies for quick access in files.
Size of the book rack and gap size between two stairs??
I'd love to see how you do your labels & where the colored labels are from :) this is a great system for us! Thanks for sharing!
It's been more than a few years now and I love your videos before and after and all your tips and tricks great work keep it up lots of love immy❤️
this women can organize your life
Maria 01nunca de caminhão pra mim é o ❤
Do you have any tips to help organising photos
Where did you get the (WHITE) hanging file folders? I have looked for them but not finding them online. I would much rather have the white, clean and neat looking and makes the tabs pop.
I watch your videos because I am a chronically unorganized person. I have a difficult time determining how big or small of a category to file in each folder. Any advice on this in an upcoming video would be so helpful. For instance...do you lump all utilities in one folder? Thanks!
Awesome! This filing video was perfect timing for me. Thank you soooooo much. I am very happy you're back. All white folders & color coding the labels is an excellent idea. It also makes sense to group them by category.
Hope you're feeling better!
Thank you for such a fantastic, timely video! I'd like to know the section of papers you never throw out. I'm sad when your videos end!
Great suggestion on color coding the tabs instead of the folders... let me tell you it is a costly mistake to color code folders! Searching for the right ones when they're either discontinued at your office supply store or just out of stock is nerve racking. One of the biggest keys to staying organized is making sure your chosen supplies are regularly stocked at the office stores and more likely to be a long term product. I've made costly mistakes by purchasing products which are gimmicky and have no production manufacturing longevity. White should be easy to find most of the time if not always! Thank you, Alejandra! You've changed my perspective for the better!
Ooo....the way you are with cords...you should get a wireless printer. I have one and love it!
good idea
I have my printer connected to wifi router, so I do not need to move its cords each time.
where do you get the color labels? Do you print them?
Where I can find the White hanging file folder?
That's so cool - I have a huge cabinet/shelf monstrosity but I'm loathed to get rid of it because it's great for storing books, but it has 2 very untidy draws, full of junk I've just shoved in there - I now have an idea what to do with the the draws - thanks :)
Yay! She's back
love you...u a sooo beautiful inside and out ❤❤❤
Ok, you are officially the most efficient, organized, and creative person I've seen around here!! These tips are so amazing...I'm actually on an "organizational high" as I'm watching this video. ;)
Thank you for such wonderful tips! I will try to implement them as soon as possible. My husband and I just opened a business and moved to a completely different town and this will definitely help keep us better organized...so thanks, Alejandra!!
Great idea to use the colored tabs to denote a category and the hanging folder as a standard folder. All those tabs create their own chaos and the hanging folders are so full they come unglued from the metal bar and fall down.
Appreciate Video clip! Excuse me for chiming in, I would love your opinion. Have you tried - Mahorrla Control Clutter Method (google it)? It is a great one of a kind guide for decluttering your home minus the normal expense. Ive heard some pretty good things about it and my cooworker finally got astronomical success with it.
سلام
I love your filing cabinet with the book shelves on top. Where can I buy it? I've looked at staples couldn't find it.
Thanks for this! This is my fav organizing vlog. :)
Thank you for all of your videos. I LOVE to listen to them throughout my days as a Stay at Home Mom of four and trying to get my house in order. Can you PLEASE Share where you got your Filing cabinet/shelf unit!! I LOVE it and it would really make things much more compact in my office. Thanks!!
Excellent video! Just found your channel. Can't wait to watch the rest of your organizing videos.
Still love to rewatch this occasionally! Love Freedom Filer, too, it is hard to imagine switching to anything else...but their new binder system sounds interesting. I love the look of my white hanging folders, too, but disappointed in the quality. They are made of a heavier cardstock, but often have alignment issues that make them hang funny, and they just don't seem to glide as well, either. If I had to do it all over again, I think I would go with a pale grey hanging folder (preferring the softer grey of Smead to the darker grey of Pendaflex) which still allows the colors to shine, and the gliding action is smoother.
Alejandra needs a wireless printer!!!
Thanks!! I love the minimalist organization style of only color coding the tabs and not the entire hanging folder. It's so smart and really chic too.
What is in the top drawer of your filing cabinet? I love the colours and the ease of access. I have an old fashioned filing cabinet -- like yours much better!
Alejandra!! Love to see you back. Great video!! Can't wait for the next one. Greetings from Mexico!!
Where did you get those colorful label?
You have the gift of organization.
OMG I just found your chanel I find so much pleasure in having everything in place, everything is so much easy to find and besides is steric
This series is so good I made sure to hit my back button just to go back and like this. Thanks for all the great tips! Organzing paper has never been my forte....but It might be now. I'm actually excited to tackle my mess.
Cool. Could you share the name of the category plz.
I cannot find white hanging file folders - where do you buy them? (Staples doesn't have them) You also don't say where to buy the colored label inserts, but I'd prefer them not to be pre-printed. Suggestions? Thanks
Trying to organize by zones...any suggestions would be greatly appreciated...secretary for organization, working on fellowship(classes and documentation), required state CE hours, conference documents, admin asst for school(orientation, etc) and my personal monthly bills! I have a very small space...thanks...
Very helpful! I also would like to know what you consider permanent files. Looking forward to #2.
could you please list the categories that you separated your binders into like the christmas, recipes, etc? thanks!
Hey Alejandra, great vid, but I counted 52 times you saying "so" unnecessarily. Try to avoid this linguistic crutch. Same goes for "like", but you're alright with that. One more piece of advice: use excessive hand gestures sparingly. This is constructive criticism and I hope you take it as such; love your videos, can't wait for more!
I like Document file Foder Big Group Different Basic Filling System So body Office working new taxes Desk new Home
What do you put in the binders that are accessible regularly and are the colors the same categories as the drawer labels?
This is amazing! I love how you created a streamlined appearance with the white hanging folders. Question: You mentioned that you periodically purge your folders... Do you store all of your archived documents in your permenent section or do you have a seperate area for these items? Eg: 5-year old tax records. Thank you!
Great stuff Alejandra, you have a nice demeanor and Learned a lot.Thanks.
Getting started on this project this weekend 😍🤗 thank you! Freedom filer delivered 🤗
Great tips and ideas, thank you Alejandra, better keep looking part 2 to get more answers.
To make book organization more "functional", I use the iPhone app iBookshelf. I can scan my books, make a note what shelf it's on, then put them in any order I want. (I prefer by hight, rather than color!)
You were in my house, weren't you!? The papers sticking out, the labeling system leading me down one dead end to another. But then you talk about purging a "Fy Ling Cabnet." Huh? We so over my head. I'm gonna get it, seriously, you've helped me a lot and ah'm lovin' the good looks, OK?
I haven't seen if this is posted or not and I haven't watched your second video where you may have addressed this, but my biggest question is what goes into each category? Your red tabs are the things you never throw away - what things do you have in that category. What things do you keep in your tax document section. I would love to see more specifics. LOVE your tips and videos. Thanks for all you do.
You are brilliant! You get to the point quickly & describe everything efficiently! Not like those people who woffle on with all their personal crap & take so long to make a point if they even get there! Love your video!
Alejandra, I love your book shelf/filing cabinet...where did you get it from?
I am opting for the hanging files, they work so well. The problem I have is my husband and I have the same initials. I am trying to not use our full names to save space. Do you have any suggestions. I am C and he is also C and we share the same last name. I think I might put Vital Records in a Binder. The binders are a great idea for frequently accessed documents. I also just ordered Pendeflex Ready-Tab Folders, I think it will be simpler with applying the labels. I am also using the color principals and making my own categories then printing them on Labels. Keeping a list of what is where, then I will alphabetize the spreadsheet and print it so hubby can find things easy.
I hate ordering by colour, especially My books. My books by the same author have to stick together by publishing year! Besides I have to put together the books of the same series! I don't care how beautiful it is! I hate colour coding, because it's not functional
Great ideas.. That USB cord would actually annoy me. I had a similar issue and ended up getting a wireless multifunctional printer and problem solved..
I use a pencil on most of my folders so I can erase the title and put a new title if I need to change the folder to something else [and not be wasteful and just throw away the folder just because I used ink instead of lead]. And I only use a pen on a subject when I know I won't be changing the title on the folder. Like, if I am working[which currently I do not have a public job], I would file taxes and I would have one folder and I would wright in ink on this folder because I would be keeping this folder permanently and not be changing it because taxes have to be filed every year, so that folder is permanent. The only change I would make is to add another folder to that section when that tax folder gets full and I would need to add more tax papers. But that is just me. I'm just OCD like that. lol...