Get organized with Apple's Files App

[@ChristopherBriscoe]

Every tip in this video is gold!

[@TheMacWhisperer]

That's what i like to hear! Thanks for watching!

[@MrCabimero]

This was a "mic drop" video- blew me away!

[@TheMacWhisperer]

So glad to hear it... what did you learn?

[@MrCabimero]

Sir not sure how I ended up on your site, but this was one of the most informative videos I have seen on YT about using my iPhone. Thank you! New subscriber here !

[@TheMacWhisperer]

Glad it was helpful!

[@serdip]

Another absolutely amazing video! Thank you for sharing your vast knowledge and experience with Apple's software and ecosystem.
For the task in which you have to use two hands to drop an item from Files into, say, an open item in iMessage, I think iOS should support a two-finger long press gesture that would bring up a compact list of open apps. You would then two-finger drag the item from Files over the name of the open app in the list, which in turn would then open that app full screen and display its active or open item so you can drop the item from Files into it. To my mind, that would be a more user-friendly experience.
Thank you kindly.

[@TheMacWhisperer]

You're not wrong... but teaching people how to do it and implementing it is a nightmare. Apple had a great tool like that called the force-press... which was activated by a long press... but they neutered it along the way because most people weren't using it, and the app manufacturers couldn't all get on the same page in implementing it. The fact that there are two-handed gestures now is super powerful. One step at a time. Simple is in the eye of the beholder...

[@kathrynhiggins9227]

Thank you! The scanning tip is invaluable for me.

[@TheMacWhisperer]

Glad it was helpful!

[@raygold1]

Another excellent video. I knew much of this but I had forgotten some things. I always recommend your videos especially to new to Mac friends. I appreciate that you go through everything slowly. There are some others that have excellent instructional videos but they talk so fast I find myself constantly stopping and repeating. Anyway thanks again!

[@TheMacWhisperer]

Thank you so much for watching!!! I really appreciate it!

[@user-dj9ug8wj9f]

❤ Hey Dylan Stewart! Luv your presentation!!! You are so straight-forward & easy to understand! Now I know why you are called the “Mac whisperer”!!!
Great Job! 🎉

[@TheMacWhisperer]

You are so welcome! Let me know if there is a topic you would like me to cover!

[@joponejopone]

Hi Dillen, great tutotorial and sincere compliments regarding the clear and articulated way you did present it. Especially for a foreigner it makes it super understandable and instructive!

[@TheMacWhisperer]

Awesome, thank you!

[@lyleallan5124]

thanks for this...RUclips referred me to this as I have just started using Files on an iPad. Great explanation and it will help with my organization. FWIW, I was trying to copy a series of Photoshop videos (F64 Academy) from my Mac to the iPad and Files never showed up in a Finder window. I ended up copying to VLC and then doing a move to Files so I can keep the videos in a folder structure that VLC doesn't seem to have. Still haven't figured out how to copy the PDFs over. I will subscribe for more helpful tips....thanks again

[@TheMacWhisperer]

I just want to confirm that you got the files moved over to the iPad from the Mac.
Remember, Files will never show up in finder... but the Desktop, Documents and iCloud Drive folders will, so you can just move your PDFs into those folders and they will "magically" appear in Files on your iPhone and iPad.
Glad to have you subscribed, please let me know if you have any specific requests or questions.

[@lyleallan5124]

@@TheMacWhisperer thanks, i was just looking (moments ago) about the difference between iCloud and iCloud Drive. Didn't know there was a 'drive'

[@TrudySchwartzBurrill]

It’s to a late. I’m saving this and subscribed. I am going to organize my new IPad to help me figure out f everything got transferred over from my M1 iPad Pro to my new M2 iPad Pro. It’s confusing. But this is going to help me reduce space I have things saved in two places often. Totally unnecessary gonna delete them out, and you are gonna help me. I skimmed your videos and you like that is what you do;😅 help people learn to walk through tasks and getting things done effectively. See you tomorrow. 😊

[@TheMacWhisperer]

Awesome! Glad I could help. I also work one on one with users and teach group classes monthly on getting organized and becoming more productive. Feel free to email me at [e-mail] for more info about how we can work together

[@eugeniebreida1583]

@@TheMacWhispererNice, will keep this in mind.

[@eugeniebreida1583]

If you are open to positive oriented tips, your vocal presentation is great, EXCEPT with the frequency of the high voice/enthusiastic ‘Mom’ voice, which might be ok two or three times max, but not peppered throughout these presentations. We appreciate staying awake, but a little coffee at our end tastes just fine, and your otherwise pleasant, organized mid-tone/deeper tones strike the (mine, anyway) ear in the sweet spot.
Thank for all, will likely subscribe, after hearing one or two more! (I am VERY interested in Settings concerning Brightness/Color Tone for nighttime viewing (as F.Lux is still not permitted on smaller iDevices, sadly). I have recently ruined my new iPadPro’s visuals, by attempting to dim AND amber (a-lot) in evenings.
If you’ve. Covered this in a video already, I am ALL IN! : )

[@TheMacWhisperer]

I am always open to feedback.. Thanks! i have not covered that yet, but I will add it to my list for a future video!!!
Thanks for watching!
@@eugeniebreida1583

[@mikewootton3976]

Thank you for this excellent presentation especially the speed of your delivery. Your lesson contains so many gems of wisdom and they might be lost if you spoke any faster. 👏💪💪💪

[@TheMacWhisperer]

You're very welcome! I hear it a lot, but i really think clear speech is a missing piece of so many RUclips videos. (After all you can always speed them up if you are in a hurry, but you can't easily slow them down and keep them understandable if the person is speed talking!!!!)

[@mariael2281]

Omg you explain soooo gooood! You are fantastic!

[@TheMacWhisperer]

Glad it helped!! Thank you :)

[@christianacosta3776]

Great video. I’m a long time files app user and even I learned something from this. Don’t’ stop making these videos!

[@TheMacWhisperer]

More to come! Thanks for watching!!! Anything specific you would like me to shoot a video about?

[@tonymeadows100]

Damn me - you're right, I never noticed the left-pointing arrow in the Mail App that reveals a host of options including add an attachment - and I've been using iPhones since ~2009🤦‍♂

[@TheMacWhisperer]

Love hearing someone discover something new... thanks for watching!

[@DeekinBlooz]

I just discovered your channel. Solid, organized content! Thanks!

[@TheMacWhisperer]

Welcome aboard! Thanks for watching!

[@rbell38340]

Truly one of the most helpful videos I've ever watched

[@TheMacWhisperer]

I really appreciate that! Thanks! let me know if there are any videos you would liek to see me record!!

[@larrysimassr7492]

Thanks for the great teaching ;-) I'm a new subscriber as of this posting ;-)

[@TheMacWhisperer]

Welcome! Thanks for watching!

[@7775Kevin]

Great information, thanks

[@TheMacWhisperer]

Glad it was helpful!

[@scottmwilliams8331]

Thank you for the awesome video. I am a pilot, and need to access important documents while I am off of internet. I uncerstand that I need to press on the cloud icon to download individual files, but do you know a shortcut to download EVERY FILE to my ipad for offline viewing?

[@TheMacWhisperer]

Put all the important items into the same folder then download the entire folder at once instead of downloading individual files.
You only have to download once, then it should LIVE on your iPad.

[@1964ilovebears]

I loooooove your mac/iphone/ipad training !!!!!

[@TheMacWhisperer]

That's what i love to hear. If you want even more great iPhone info I just finished a 6 part course about how to master the iphone. We will be opening it up for sale very soon... please let me know if you would like a link...

[@Victor_Mgt]

Easily the best video on the files App 👍👍

[@TheMacWhisperer]

Thanks so much for the compliment! Please let me know if there are any topics you'd like to see me cover!!!

[@nickinNevada]

Very good presentation and information. I was given a recommendation today on another Mac expert, but didn’t like his presentation. Therefore did a search and found you. Serendipity is good and I’m a new subscriber!

[@TheMacWhisperer]

So glad you found my channel. Let me know if there is a specific video you would like to see me make!!!

[@donbiagio1]

Hi my friend:
Once again an awesome presentation.
The scanning tip was one I had forgotten about.
JUST GREAT.
IT IS I, the 👕 guy. :)
Today a little windy in Winnipeg, BUT next week looks fantastic all in the upper 20’s and sunny.
Stay safe
Sincerely
BIAGIO BISIGNANO
❤️👕

[@TheMacWhisperer]

Thank you. :)

[@paulmiles9388]

Very well done!! thx man. I just subscribed and gave you a thumbs up. keep up the good work

[@TheMacWhisperer]

Much appreciated! Thanks for watching!!!!

[@paryhappytour2671]

Another nice VDO thank you. I have a problem. I want to sending a file to another app but I can’t find an arrow above the keyboard

[@TheMacWhisperer]

It's always a little challenging to troubleshoot issues without visuals… But if you give me more information I can help. Are you currently in files while trying to send a document elsewhere? What kind of file is the document (JPEG, PDF, DOC, etc.…) and what app are you trying to send it to?
Also, since you are seeing a keyboard I question what screen you're on.
In general when you click on a specific document in files you should see the share icon in the lower left corner which you can click to send that document to another app. Hopefully that helps.

[@celiaa8244]

Learning so much from your apps. New subscriber!

[@TheMacWhisperer]

Welcome aboard! Any particular issues or apps you would like me to discuss?

[@bharatmajmudar8436]

Excellent video. I am learning lot from your videos. Thanks

[@TheMacWhisperer]

Thank you! Happy to know it helped :)

[@cesarrivarola6409]

you are very good my friend!!!! thank you very much for sharing them out

[@TheMacWhisperer]

You're so welcome! Please let me know if there is a video you would like to see!

[@rbell38340]

Thank you. I will do that

[@RemarketingDigital]

Great video, thanks! Is iCloud usefull when changing the iPhone for a new model? (to install the new one as a mirror from the old one?)

[@TheMacWhisperer]

Absolutely, the best way to go from an old phone to a new phone (and to protect your existing data is to sync everything up with iCloud (even if that means you need to upgrade to a higher storage level level).
I’ve seen people avoid iCloud to devastating results… Lost contacts, lost photos, lost information. We never know when somethings going to happen to our phone or devices so synchronizing it with something as easy and built-in as iCloud is a power tip.
And yes, it’s the easiest and fastest way to upgrade your phone Whenever you purchase a new one.

[@SkeeterMelody]

Thank you so much. I've been searching for a good folder management tutorial on RUclips for my new iPad. This was so helpful thank you

[@TheMacWhisperer]

Glad it helped!

[@minmilbutterfly]

Question: on my laptop, should I have Optimize Mac Storage turned on? I’m not sure what it does exactly. My laptop hard drive is almost full so I don’t want to cause a space issue and I also don’t want files saved in iCloud only - if I’m unaware it’s happening.

[@TheMacWhisperer]

The optimize setting basically means that Apple will choose for you what goes to the cloud and what stays on your device. It will automatically send files to the cloud when your storage on the hard drive is low…
I have it turned off specifically because I like to manage my cloud and local storage manually. I can easily right click on any file or document to send it to the cloud or download it locally. If your hard drive is already full, you should leave it on, but you should also figure out what's filling up your hard drive.
I have another video that can help you analyze what's taking up the space and eliminate large chunks of things.
In most cases, with an hour or less I can reduce someone's hard drive storage by 100 GB or more just by eliminating things that they aren't using the first place. Check out this video for more information.
ruclips.net/video/GgKGeKHnGAU/видео.html

[@halifaxguy]

7:17 is there any way to do the opposite and free up space on your phone by taking the copy of a file off your phone while leaving it on the cloud?

[@TheMacWhisperer]

Absolutely. In fact in most cases it’s automatically leaving things in the cloud when you’re using it from the Files app unless you favorite it.
There’s a lot of other ways to clear space on the phone that will be more effective than trying to remove a handful of files. I’ll be doing a video on that shortly, so keep your eyes open.
I find that people let their phones get overly cluttered and overly full because they don’t really know how to use the cloud… And while files is a piece of that, there are way bigger pieces to use to save more space.

[@johncoakleyjr]

Another great video!

[@TheMacWhisperer]

Glad you enjoyed it!

[@user-InspireEllen]

Very good thank you.

[@TheMacWhisperer]

Thank you too!

[@A4Aqua]

I have my iPad for almost a year now, and I still cant figure out how to use the files app and photos app on iPad. It is just too confusing.

[@TheMacWhisperer]

What's confusing about it? If you ask some questions maybe I can help.... Do you also have an Apple computer?

[@nicholasmanzoli375]

Can't find the scan option...help?

[@nicholasmanzoli375]

Got it. Had to go out and back in.

[@andyzandyz]

Excellent!

[@TheMacWhisperer]

Glad you liked it!

[@skirolf]

I have noted to Apple support that not every time the file option turns up, but a lot of other places do, like One drive and Dropbox when you try to save files. They told me that they will follow up towards Apple. Now Even at least 6 months later nothing has been improved! Do you have any solution?

[@TheMacWhisperer]

I don’t really experience that issue very often. What app are you using that isn’t showing the files option? In some cases you can edit the share menu to make sure the files option more regularly available. But some apps are just badly designed and don’t show all the desired actions.
I have a similar issue with Reminders which I use almost obsessively. Sometimes it doesn’t show up the first time I click the share button, so I will wait a moment and then click it again and it usually appears. So maybe that can help with your files problem.

[@skirolf]

Hello. Thanks for your respons. I use the files app and when «sharing» a file to the «files app» dont show up in the list. I know you can adjust the list options in the bottom of the «files app», but still missing. I have to save the file either to Dropbox or one drive and later transfering the file to files.

[@TheMacWhisperer]

@@skirolf Where are you saving the file from? Safari? Chrome? Facebook? The Files App itself? A different app?
Where you are saving the file from can change that list and might offer a suggestion as to either how to solve the issue or how to change what you are doing so it works better
If you can give me more info, I can help better..

[@pennyhamm8204]

Thank you…

[@dalebogucki]

Has nobody learned anything from Mr. Beast? THE INTROS ARE WAY TO LONGGGGGG! Don’t eat up my time, just get to it. Stop explaining what I already get. I know what we are doing from your title!!!!

[@TheMacWhisperer]

You are right of course. It's been a learning process for me. Thanks for the reminder to get right to it!

[@dharmeshdave262]

Honest RUclipsr 👍